Document Management & Archiving

1. Organize, classify, archive and manage project documents to ensure completeness, accuracy and timeliness.
2. Regularly review, organize and archive project documents in compliance with project management requirements.
3. Manage digital documentation to ensure efficient storage and transmission in line with company information management standards.

Document Circulation & Control

1. Manage document approval, circulation, filing and record-keeping to ensure smooth and compliant document flow.
2. Monitor and track document signing, approval and feedback to ensure timely processing.
3. Manage document version control to ensure the latest valid versions are used by the project team.

Coordination & Communication

1. Communicate effectively with project departments and team members to ensure timely collection and feedback of documents.
2. Coordinate internal and external document transmission and archiving to ensure stakeholders receive information on time.

Project Documentation Support

1. Assist the Project Manager and functional teams in preparing and organizing project documents such as meeting minutes, contracts, technical reports and design documents.
2. Review document formats and content to ensure compliance with project requirements and standards.

Document Security & Confidentiality

1. Ensure document security and confidentiality by implementing document control and protection measures.
2. Monitor document borrowing, copying and usage to prevent leakage or loss.

Reporting & Data Analysis

1. Report document control progress to the Project Manager on a regular basis, providing statistics and analysis.
2. Support the project management team with documentation to ensure smooth progress at all project stages.

Continuous Improvement & Training

1. Regularly review and improve document control processes to enhance efficiency and accuracy.
2. Provide document control training to project teams to improve overall documentation awareness.

1. Archives Management, Secretarial Studies or related disciplines.
2. 1–3 years of experience in project document control or records management.
3. Experience in airport construction project document control is preferred, with the ability to handle project-specific documentation processes.
4. Familiar with document management processes, with strong archiving, classification and retrieval skills.
5. Proficient in office software (Word, Excel, PowerPoint); experience with document management or project management systems is an advantage.
6. Strong written communication skills and a detail-oriented working attitude.
7. Good communication and coordination skills to work effectively with project teams, clients and partners.
8. Strong sense of responsibility and execution capability.
9. Strong organizational and time management skills, able to work efficiently in a multi-task environment.
10. Detail-oriented with a strong sense of confidentiality.
11. Candidates with hotel project document control experience are preferred.
12. Familiarity with construction and engineering document control processes, industry standards, regulations and documentation systems is preferred.