Admin Executive – Job Responsibilities (Summary)

• Department: Administration
• Reports To: Project Manager / General Manager

Key Responsibilities

• Monitor daily employee attendance, leaves and work records and report to management.

• Manage office furniture, equipment, and stationery (purchasing, storing, distributing, and maintenance).

• Supervise company transportation arrangements and report requirements to the management.

• Manage fuel and lubricant purchasing, storage, and distribution for the company vehicles.

• Coordinate vehicle maintenance and repairs, prepare repair reports, and arrange servicing with approved workshops.

• Oversee office building maintenance including electricity, water, sanitation, gardening, and general upkeep.

• Handle daily administrative expenses including advance requests, expense verification, record keeping, and reporting.

• Supervise office cleanliness and facility management inside and outside the office.

• Assist with banking transactions such as deposits, withdrawals, and transfers when required.

• Honest, hardworking, and well organized

• Leadership ability to guide and support staff

• Good teamwork and communication skills

• Strong analytical thinking and problem-solving ability

• Good judgment in decision-making

• Interested in employee management matters.

• Able to work in the administration and management field.

• Willing to learn and perform all Admin functions.

• Able to handle vehicle-related matters, understand inspection and maintenance, and supervise repairs.

• Able to visit and handle matters with government offices.

• Must have a degree in Business Administration, or a related field, and relevant training certificates.

• Age between 25 and 35 years.

• Proficient in Microsoft Word, Excel, PowerPoint, computer, internet, and email.

• Must have at least 3 years of relevant work experience for the position.