1. Office Operations & Administration

• Manage daily office operations including leases, utilities, maintenance, and supplies across multiple countries.
• Develop and maintain office policies, procedures, and systems for efficient workflow and business continuity.
• Supervise and support administrative staff, including performance oversight and training.

2. Financial & Budget Management

• Assist in preparing and monitoring office budgets and expense reports.
• Process invoices, track payments, and ensure cost efficiency.
• Coordinate with accounting and finance teams for reconciliation and reporting.

3. Vendor & Contract Management

• Serve as the main contact for vendors and service providers.
• Negotiate, manage, and monitor contracts and service-level agreements.
• Coordinate with legal teams on contracts, compliance, and regulatory matters.

4. Property & Asset Management

• Oversee maintenance, refurbishment, and operations of real estate assets across multiple regions.
• Track property-related financial matters and service contracts.
• Ensure compliance with local regulations, licenses, and legal requirements.

5. Travel & Event Coordination

• Organize business and personal travel for principals, including visas, itineraries, and logistics.
• Manage private jet, yacht, and vehicle arrangements as required.
• Plan and coordinate social and corporate events, reservations, and entertainment.

6. Special Projects & Family Support

• Conduct research and lead ad-hoc projects assigned by the family or senior management.
• Coordinate with internal and external stakeholders on business or personal initiatives.
• Maintain the highest level of confidentiality and professionalism.

• Minimum 5 years of experience in office or operations management, ideally in a family office or multinational environment.
• Strong ability to manage and prioritize multiple tasks with excellent attention to detail.
• Proficiency in Microsoft Word, Excel, PowerPoint.
• Strong communication skills with the ability to coordinate internationally.
• Excellent organizational skills with the ability to work independently