Manage and maintain the executives’ calendars, appointments, and travel arrangements. Serve as the primary liaison between the executives and internal/external stakeholders. Coordinate cross-departmental communications to ensure alignment with corporate priorities. Provide high-level administrative support to the executives. Ensure timely follow-up on tasks and deadlines for the executive Prepare and process expense claims, and manage reimbursement requests for the executives. Maintain well-organized and accurate filing systems (both digital and physical) for executive documents. Support Executives with personal tasks (Optional) Maintain confidential corporate records and ensure adherence to corporate governance requirements. Coordinate procurement, payment, storage, and distribution of corporate gift items. Assist in the planning and execution of corporate events, including Chambers events, by handling vendor liaison, logistics coordination, and on-site arrangements. Provide support for Corporate Affairs projects assigned/led by the Co-CEOs, when required.
Arrange workplace arrangement and equipment, computer, working conditions for each department. Company car arrangement and Job arrangement to all the cleaners / driver. Paid the monthly charges electric bill, internet bill and etc.. Maintain office supplies for department Arrangement the invitation letter, Transportation, hotel booking etc. to support visitor. Prepare & support necessary document for the visa extension and stay permit for foreign experts. Maintain contact lists, contract and office document etc.. Book travel arrangements Provide general administrative and clerical support including mailing, scanning, faxing
Monitor daily cash positions and bank balances Prepare cash flow forecasts and liquidity reports Process local and international payments (TT, online banking, cheques) Review payment requests and ensure compliance with approval procedures Coordinate with banks and internal stakeholders on treasury matters Maintain banking records, mandates, and authorized signatories Conduct compliance and sanctions screening checks Support month-end and year-end treasury reporting and reconciliations