Rental & Tenant: Work with accounts & issue monthly rental invoices for tenants monthly. Prepare and involve in contract preparation and renegotiation. Maintain issue stock list for each tenant of each floor. Maintain good relationship with existing tenant & update directory when new tenant arrive. Ensure tenant problems / complains are solved within shortest period of time (with tracking) Daily Marketing calls to potential clients and facebook advertisements Produce weekly Marketing report for latest rental price and trends. Visit potential clients for marketing Check & issue monthly meter bills for tenants. Administrative: Set targets and prepare performance appraisals for employees. Update JDs of all staffs in EBC Orientation of new employee and exit interview for leavers. Update Employee Handout/ Org Chart whenever there are changes Maintain website / facebook page for Eastern Group of Companies Ensure keys to all doors are kept property Support office team with food and beverage refill/ stationary / cleaning materials/corporate gift inventory and issue Sit in interviews and involve in recruiting Housekeeping/ Security / relevant employees. Ensure record and monitor driver & generator fuel usage is at optimum level Handle driver daily route trip allocation Ensure office telephone bills are well maintained. Ensure purchase request are processed within 3 days Car Licenses’(EBC and livestock) including insurance / lift license renewal yearly Apply Import license for livestock Apply Export License for Mining and arrange for logistic. Manage office car’s maintenance from time to time Manage Office door access cards for tenants and finger prints access Monthly computer scanning for viruses and reporting. Maintain staffs’ uniforms stock list and place order when stock is low. Maintain day and night parking list and place stickers on the relevant cars. Maintenance & General Cleanliness: Ensure general worker/ cleaner perform cleaning duty Daily meetings with respective employees. Round inspection to ensure things are in proper for building, including lighting, glass cleaning Manage & Plan for Housekeeping’s schedule Ensure engineering team perform daily maintenance work for building & tenant Plan and execute fire drill exercise for tenants and fire alarm checking. Manage & Plan for Security’s schedule and print out weekly report to Directors. Training of security how to change generator, check fire alarm, lift emergency and proper car parking. Others: Round inspection to ensure Business Center is always at top condition. Any other ad hoc duties given by directors.
Financial Reporting : Overseeing the preparation of accurate financial and management reports. Cost Management: Analyzing production costs, including feed, utilities, labor, and veterinary expenses, which are critical in a high-volume industry. Inventory and Asset Management : Accounting for live assets (birds at various life stages), eggs, and feed inventory, farm automation equipments which have unique valuation challenges compared to general manufacturing. Internal Controls and Auditing: Establishing and evaluating internal accounting controls and coordinating external audits
Farm Executive Assist farm management to manage farm’s operations to achieve desired production output. Improve and enhance the efficiencies in farm production for cost control and maximise resources to meet production schedules. Assist the farm management to manage and monitor the team to implement various aspects of farm production, including feed management, flock health management, and housekeeping. Work closely with Farm Manager on flock health programs to avoid the spreading of diseases and ensure consistent product quality. Execution of management quality policies, procedure and/or processes to ensure high standards of product quality and compliance with statutory regulations. Provide guidance, mentoring and motivation to staff in carrying out their roles and responsibilities which include delegation of works, setting goals and review results. Hatchery Executive manages daily operations (egg receiving, incubation, hatching,), leads staff, ensures quality/biosecurity/compliance, execute hatchery vaccination execute chick selection process to ensure only qualified quality is sold
Data Entry for HR functions such as recruitment, compensation and benefits, performance management and training and development. Setup & plan admin process for documentation & filing Ensure HR process follows labor law Take lead in import license application when required Record and process company license renewal. An other adhoc duties assigned by Director.