Hlegu Setup & manage full spectrum of financial and cost accounting role ( example AR, AP, GL, Budgeting etc.) Set up internal control related with documents such as journal, authorization, supervision. Assist to set up warehouse format relating with stock in and stock out by using excel. Monthly checking cash book with supporting documents that are debit vouchers, credit vouchers and journal vouchers. Perform cash flow forecasting (weekly, monthly) Weekly reconciliation statement for all cash Setup system to check ground Inventories on a regular basis. Calculate production cost / Egg Train junior to ensure work is complete on time
Understanding of Income Tax & Calculation Understanding of SSB & Submission Recruitment - Jobs Ads & Coordinate with Recruitment Agency Company registration and annual return for admin duty Filing & Other admin duties.
Record daily farm income and expenses accurately Monitor and control farm related costs (feed,chicks,medicine,fuel,etc.) Manage inventory records and reconciliation Handle cash transactions and petty cash Support management with financial information and reports Some Admin duties only when required.
Thingangyun Establish & ensure maintenance (water treatment, ELV, Electrical , Plumbing , Fire Fighting, lift & Generator ) procedure is executed properly Ensure tenant complain is solved within 3 days Assist in purchasing for other business units Ensure generator maintenance is done in proper Ensure ELV is checked monthly ELV system-Check 4 CO phone lines from key phone, camera condition & play back of CCTV system & Fire alarm panel. Ensure Electrical line is checked monthly Daily Generator / Transformer checking and operation Hlegu Conduct daily checking and maintenance of motors, electrical equipment and machinery Preventive maintenance and monitor machinery condition to ensure uninterrupted production Maintenance of Air-conditioner, lighting and Employee Hostel Check and repair of compressor, pressure pump and CCTV Provide on time requisition with accurate product specification to ensure availability of spare parts Provide periodical safety counselling and awareness training to maintenance team.
Rental & Tenant: Work with accounts & issue monthly rental invoices for tenants monthly. Prepare and involve in contract preparation and renegotiation. Maintain issue stock list for each tenant of each floor. Maintain good relationship with existing tenant & update directory when new tenant arrive. Ensure tenant problems / complains are solved within shortest period of time (with tracking) Daily Marketing calls to potential clients and facebook advertisements Produce weekly Marketing report for latest rental price and trends. Visit potential clients for marketing Check & issue monthly meter bills for tenants. Administrative: Set targets and prepare performance appraisals for employees. Update JDs of all staffs in EBC Orientation of new employee and exit interview for leavers. Update Employee Handout/ Org Chart whenever there are changes Maintain website / facebook page for Eastern Group of Companies Ensure keys to all doors are kept property Support office team with food and beverage refill/ stationary / cleaning materials/corporate gift inventory and issue Sit in interviews and involve in recruiting Housekeeping/ Security / relevant employees. Ensure record and monitor driver & generator fuel usage is at optimum level Handle driver daily route trip allocation Ensure office telephone bills are well maintained. Ensure purchase request are processed within 3 days Car Licenses’(EBC and livestock) including insurance / lift license renewal yearly Apply Import license for livestock Apply Export License for Mining and arrange for logistic. Manage office car’s maintenance from time to time Manage Office door access cards for tenants and finger prints access Monthly computer scanning for viruses and reporting. Maintain staffs’ uniforms stock list and place order when stock is low. Maintain day and night parking list and place stickers on the relevant cars. Maintenance & General Cleanliness: Ensure general worker/ cleaner perform cleaning duty Daily meetings with respective employees. Round inspection to ensure things are in proper for building, including lighting, glass cleaning Manage & Plan for Housekeeping’s schedule Ensure engineering team perform daily maintenance work for building & tenant Plan and execute fire drill exercise for tenants and fire alarm checking. Manage & Plan for Security’s schedule and print out weekly report to Directors. Training of security how to change generator, check fire alarm, lift emergency and proper car parking. Others: Round inspection to ensure Business Center is always at top condition. Any other ad hoc duties given by directors.