Receive and handle incoming and outgoing calls, both internal and external, and promptly transfer calls to the relevant departments. Greet and receive visitors in a polite and professional manner and coordinate with the relevant departments accordingly. Manage petty cash expenses systematically, verify vouchers, and settle petty cash accounts with the Finance Department. Issue, receive, and maintain records of company vehicle keys. Receive, package, and distribute newspapers, documents, parcels, and other items to the relevant departments. Receive items and materials sent from branch offices and distribute them systematically to the relevant departments. Coordinate the delivery of necessary materials and supplies between the Head Office and branch offices. Provide administrative support and assistance for matters related to Management. Maintain and properly organize fuel slips, vehicle maintenance records, and other related documents. Arrange and purchase necessary medicines and First Aid supplies for employees. Maintain the Reception Area in a clean, neat, and orderly condition. Perform other administrative duties and tasks as assigned by the supervisor or Management.
Manage end-to-end inventory transactions for six branches, including processing POs, GRPOs, AP invoices, and calculating landed costs for Cigarette, FNC, and POSM items. Execute complex inventory workflows such as inter-branch transfers and inventory revaluations to ensure accurate stock balances across all locations. Validate and import daily sales records into the SAP system, ensuring all entries align with authorized pricing and established accounting standards. Administer the full cycle of cash management, including processing daily incoming and outgoing payments through the Cash Book for the MLM, MUSE, and TGI branches. Monitor and reconcile receivable balances for assigned branches while ensuring the accurate computation and entry of Commercial Taxes for TGI and MLM. Process goods issues for POSM and FOC sample items to maintain precise inventory tracking and control. Prepare and submit daily reports on stock and cash balances to management, maintaining constant visibility over branch financial health. Perform detailed monthly reconciliations, including Business Partner (BP) accounts, General Ledger (GL) balance checks, and inter-company reconciliations for Mandalay and Jiegao. Prepare recurring financial journals, including those for car rentals, room rentals, prepaid expenses, and POSM adjustments. Generate comprehensive monthly financial reports, such as NSD reports, expense reports, trip reports, and consolidated All-Branch/All-BU reports for the Finance Manager and Chief Accountant. Supervise and provide guidance to Sales Accountants at the MLM, MUSE, and TGI branches to ensure efficient departmental operations. Collaborate closely with the National Sales and Admin departments to facilitate smooth cross-functional workflows, while exercising the authority to perform independent asset and inventory verification. Oversee comprehensive inventory management, financial reconciliation, and sales data reporting across multiple branches to ensure accurate record-keeping in the SAP system.