Deliver comprehensive administrative and operational support to optimize the General Manager's daily workflows and strategic priorities. Draft high-quality business correspondence, comprehensive reports, executive presentations, and precise meeting minutes. Coordinate cross-functional initiatives among department heads within the Food& Chemical, Rubber, Iron, and Cigarette Units. Efficiently manage the GM’s calendar, appointments, travel logistics, and meeting schedules to maximize time efficiency. Track and follow up on GM-delegated assignments across teams to guarantee timely execution and accountability. Maintain strict confidentiality while managing sensitive corporate files, official records, and proprietary information. Act as a professional liaison to facilitate seamless communication with external suppliers, clients, and business partners. Facilitate executive management meetings by preparing critical documentation and tracking action-item deadlines. Handle urgent operational issues swiftly while providing the necessary coordination support to assist the GM's decision-making. Synthesize weekly divisional updates into concise operational summary reports for direct executive review. Streamline inter-departmental communication while systematically tracking project progress and resolving pending bottlenecks. Analyze monthly business data to generate performance reports, strategic presentations, and targeted operational process improvements.
Oversee the calculation of monthly salaries, including deductions, bonuses, and overtime, ensuring 100% accuracy. Checking timesheets for accuracy in Global TA. Answering employee questions regarding pay, deductions, or benefits. Running bi-weekly or monthly payroll, including salaries, bonuses, and overtime. Responsible for managing monthly SSB processes at the local Township SSB office for all employees. Verify on-duty calculations with Global TA attendance and send the reports to the Accounts Dept. Ensure all new employment contracts and renewals for existing staff are processed and submitted to the Labor Office without delay. Maintaining the Global TA database by uploading new employee data and certificates, as well as updating professional development certificates for current staff. Prepare and issue necessary personnel documents such as promotion orders, resignation letters, and permanent status confirmations in a timely manner. Update the staff personal file for monthly. Performs other duties as assigned by the management.
Manage end-to-end inventory transactions for six branches, including processing POs, GRPOs, AP invoices, and calculating landed costs for Cigarette, FNC, and POSM items. Execute complex inventory workflows such as inter-branch transfers and inventory revaluations to ensure accurate stock balances across all locations. Validate and import daily sales records into the SAP system, ensuring all entries align with authorized pricing and established accounting standards. Administer the full cycle of cash management, including processing daily incoming and outgoing payments through the Cash Book for the MLM, MUSE, and TGI branches. Monitor and reconcile receivable balances for assigned branches while ensuring the accurate computation and entry of Commercial Taxes for TGI and MLM. Process goods issues for POSM and FOC sample items to maintain precise inventory tracking and control. Prepare and submit daily reports on stock and cash balances to management, maintaining constant visibility over branch financial health. Perform detailed monthly reconciliations, including Business Partner (BP) accounts, General Ledger (GL) balance checks, and inter-company reconciliations for Mandalay and Jiegao. Prepare recurring financial journals, including those for car rentals, room rentals, prepaid expenses, and POSM adjustments. Generate comprehensive monthly financial reports, such as NSD reports, expense reports, trip reports, and consolidated All-Branch/All-BU reports for the Finance Manager and Chief Accountant. Supervise and provide guidance to Sales Accountants at the MLM, MUSE, and TGI branches to ensure efficient departmental operations. Collaborate closely with the National Sales and Admin departments to facilitate smooth cross-functional workflows, while exercising the authority to perform independent asset and inventory verification. Oversee comprehensive inventory management, financial reconciliation, and sales data reporting across multiple branches to ensure accurate record-keeping in the SAP system.