Plan, schedule, and implement international purchasing transactions to ensure timely deliveries and proper documentation. Prepare and coordinate purchasing operations and ensure the best sourcing from overseas suppliers in compliance with company policies. Monitor and coordinate with suppliers, third-party service providers, and logistics coordinators to manage all import shipment activities efficiently and meet forecast requirements. Follow up with suppliers to ensure on-time and consistent supply. Work closely with agents for timely clearance and delivery. Have a solid understanding of import processes, shipping documentation, FDA applications, and payment procedures with both internal and external parties. Coordinate with relevant departments for import shipment processes, document preparation, and payment timeline management. Maintain strong relationships with government offices and handle documentation related to MIC, MOC, and import license applications. Be familiar with SAP and ERP systems for tracking and reporting. Prepare and submit reports to relevant departments in a timely manner. Perform other duties as assigned.
Prepare monthly and annual financial statements of Logistics Company Review and reconcile all accounts to income, expenses and general ledger to ensure accuracy and completeness Manage cash flow and prepare weekly cash flow statement of Logistics Company Monthly calculate and estimate commercial and income tax Arrange the tax payments and bank transfer process to tax office Pre-audit the logistics payments Monitor accounts payable and receivable activities, maintaining organized records and ensuring timely payments and collections Monthly checking the banks balances and prepare bank reconciliation statement Responsible for ensuring timely complete of all financial statutory filings and local authority returns for Logistics company Assist in the preparation of annual budget and periodic forecasts, working closely with logistics team to understand key drivers Ensure all financial deadlines are met including reporting schedules and audit requirements Keep the documents for related the payments and logistics contracts Coordinate with external auditors and tax officers Assist in developing and maintaining accounting policies and procedures, especially those related to logistics accounting
To support the execution of brand strategies and marketing initiatives to strengthen brand visibility, consistency, and market presence. This role is hands-on, detail-oriented, and accountable for coordinating brand activities across channels while ensuring alignment with brand guidelines and business objectives. Support the planning and execution of brand campaigns, promotions, and product launches. Coordinate with internal teams and external agencies on creative materials, timelines, and deliverables. Ensure brand messaging and visuals are consistent across all touchpoints. Manage the development and distribution of brand and marketing materials (brochures, POSM, digital content, presentations). Review artwork and content to ensure accuracy, quality, and compliance with brand guidelines. Maintain an organized repository of brand assets Monitor brand activities, campaign effectiveness, and basic market trends. Support the preparation of brand performance reports and post-campaign evaluations. Track competitors’ branding and promotional activities and provide summary insights. Work closely with sales, digital, and operations teams to support brand initiatives. Coordinate with vendors, printers, media partners, and agencies for timely execution. Support events, activations, and on-ground brand activities when required. Ensure all marketing communications comply with company policies, regulatory requirements, and brand standards. Support internal alignment by educating stakeholders on brand guidelines and usage Prepare regular updates on brand activities, timelines, and budgets. Identify execution gaps and suggest practical improvements to enhance brand impact and efficiency. Support other marketing and brand initiatives as assigned.
To ensure timely recruitment and smooth HC operations supporting business and operational continuity. This role is hands-on, execution-driven, and accountable for delivering manpower, maintaining discipline, and ensuring compliance with HR policies and labor regulations. Manage end-to-end recruitment for operational, technical, and support roles. Coordinate with line managers to understand manpower requirements and hiring priorities. Source candidates through multiple channels (job portals, referrals, agencies, walk-ins). Screen CVs, arrange interviews, conduct initial HR interviews, and manage offer processes. Maintain recruitment trackers, hiring timelines, and vacancy status reports. Handle employee onboarding, documentation, and probation confirmation. Maintain accurate employee records, contracts, and HC databases. Manage attendance, leave, shift rosters, and overtime records in coordination with operations. Support payroll inputs including attendance, OT, and employee changes. Prepare regular HC reports (headcount, attrition, recruitment status, OT, absenteeism). Identify HC operational gaps and propose practical improvements. Support HC initiatives aimed at improving retention, productivity, and workforce stability.
To manage the overall process of applying for export license, custom clearance and exporting workflows. To plan and coordinate the international shipment of goods. Negotiate with a variety of people, such as shippers, agents, and vendors, and are expected to have excellent customer service skills in dealing with customers. To manage and prepare the required document for export custom clearance process and shipping document. Monitor all sales transactions and review all customer response for all orders and payments and resolve all customer issues for processes and manage sales shipments of all export products and collaborate with suppliers to ensure smooth functioning of processes and forecast all requirements. The basic and the most important step is to identify new business opportunities by tapping the potential customers from different countries. To plan, design, develop and implement different sales activities by researching the customer’s needs and requirements. To make sure that the existing clients are retained and maintained while developing the new customers. To ensure that the all the sales and marketing activities are carried out within the agreed budgets, volume, sales, and within the given time scales. To take initiative and efforts to develop constructive and effective solutions to any issues that slow down or hamper the export procedures and activities. Should be able to work in a target-oriented work environment and should be able to prioritize work based on the given deadlines. Manage and handle custom and port clearance. Carries out Custom clearance administrative duties. Coordinate with concern department for product export shipment. Coordinate with clearance agent and clearance process are done timely and cargoes are cleared out from port as fast as possible. Coordinate with freight forwarder and transportation agent to arrange shipment. Understands export compliance requirements. Understand the inspection policy and procedures as well as Customs MACCS Software. Maintain good relationship with related government offices and shipping lines. Monitor all financial and currency processes and transactions. Monitor all sales transactions and review all customer responses for all orders and payments. Get sourcing and communicating with internal and external stakeholders. Acquire and negotiate with customers, service agents and suppliers for the best price, right quality/service, compares quotations, performance, cost analysis preparation. Determine and update the market situation and available sources of supply and maintain cooperative working relationships with vendors to stay with current trends and technologies, products, and services. Build good relationships with Government. Issues Sales Order in JDE system and follow up with selection vendors. Check and follow up on Export Documentation process and Material Delivery process. On Time Delivery of correlated items. Take corrective and preventive action accordingly. Coordinate and communicate with W/H, all factories and concerned Managers. Harmonize to set up the Standard and Specification with Concerned Officers and Managers for the right quality. Record the documents systematically and ensure maintenance of suppliers/customers database.
Responsible for Account Payable Control Responsible for Pre-auditing Responsible for Financing Activities (Loan Extension/ Financing/ Bank account opening) Responsible for insurance for all location of renewal and extension Responsible for government official report concern with township tax, YCDC, Township Payment checking as per the finance SOP Weekly / Monthly report to Finance Manager Payable control by Accounting Software
Overall Responsibilities Inventory Management & Operation Excellence - Maintain accurate stock records in SAP systems. - Monitor inbound and outbound shipments and reconcile discrepancies. - Ensure proper documentation for goods receipt, dispatch, and returns. - Maintain compliance with company policies and regulatory requirements. - Execute daily warehouse activities (receiving, put-away, picking, packing, dispatch) with high accuracy and efficiency. - Achieve KPIs related to order fulfillment, cycle times, and inventory accuracy. - Identify waste and inefficiencies in processes and propose lean solutions. - Support continuous improvement projects to enhance productivity and reduce costs. Data Analysis & Reporting: - Collect, clean, and analyze warehouse data (inventory levels, order accuracy, lead times). - Prepare daily, weekly, and monthly performance reports using Excel or BI tools. - Identify trends and provide actionable insights to improve warehouse efficiency. Coordination: - Liaise with both internal and external stakeholders for the smooth operations (procurement, logistics, production, finance, audits, 3PL service providers, government-related officers) 5S Methodology Implementation - Lead and sustain 5S (Sort, Set in Order, Shine, Standardize, Sustain) initiatives in the warehouse. - Ensure all storage areas, equipment, and workspaces are organized, labeled, and clutter-free. - Conduct regular 5S audits and engage team members in maintaining a clean, efficient, and safe environment. Root Cause Analysis (RCA) & Problem-Solving - Investigate operational issues such as inventory discrepancies, shipment errors, or process breakdowns. - Apply RCA tools (e.g., 5 Whys, Fishbone Diagrams) to determine underlying causes and implement corrective actions. Document incidents and solutions to prevent recurrence. Safety & Compliance - Adhere to all GRG safety policies, OSHA standards, and regulatory requirements. - Conduct regular safety inspections, risk assessments, and ensure safe use of equipment (e.g., forklifts, pallet jacks). - Promote a safety-first culture through training, signage, and daily briefings. - Ensure compliance with hygiene, security, safety and environmental standards.
Sourcing, researches and compares suppliers, goods, and services, request cost proposals, negotiate and select the most suitable suppliers in terms of reliability, product quality, cost-efficiency, and awarding of contracts, PO for materials and services that meet the required specifications and quality of GRG. Develop procurement strategies by monitoring, determining inventory levels and purchase needs. Resolving supply, quality, service, and invoice issues with suppliers. Diligent, self-motivated and able to manage relationships with suppliers and other business units, both locally and regionally. Support superiors in various aspects such as operational and administrative tasks to ensure the smooth function to align supply, requirements and compliance to protocols and procedures. Evaluate supplier’s performance based on the organization’s criteria. Able to lead a team to meet deadlines on time in full deliveries of assigned goods or services. Undertake any other necessary duties as assigned. Execute sourcing and new product development for packaging materials and development of new suppliers to ensure alternative sources of supply. Ensure the quality of the raw materials meets GRGI specifications. Work with Suppliers to address quality issues that do not meet agreed upon standards. Deploy the bid event (bid/tender) if needed for getting the right source of required packaging materials to supply. Ensure contracts are in place for all suppliers of all goods inclusive of terms and conditions, payment terms and delivery schedules in accordance with the requirements. Responsible for assigned purchase activities like sourcing, price negotiation, price comparison, issue Purchase Order and get PO confirmation receipt from suppliers and performs bid analysis and make recommendations for procurement of packaging materials. Execute the purchasing process of product related goods and services for packaging materials to ensure that all required items for production use are called off on a timely need basis. Follow up with the supplier/transporter for the deliveries. Maintains cooperative working relationships with vendors to align with current trends and technologies, products and services. Analyze the data recorded against market conditions for the present and future pricing availability, lead-time, and capacity of goods and services. Prepare monthly operation report (MOR) and supplier performance evaluation (SPE). Assess and prepare the check list for supplier performance and take corrective and preventive action. Maintain monthly/quarterly ERP-JDE data for the ordering status. Record the due diligence, business requirement documents systematically for supplier database and develop the product catalogues to support specific requirements in time. Countercheck the data & documents in accordance with ISO procedures. Produce and maintain a supplier price history database to capture and assess the supplier’s price, quality and service performance. Manage and develop existing and potential supplier pool and update the approval vendor list. Ability to work effectively under pressure, prioritizing and handling multiple tasks, whilst maintaining attention to detail identifies and researches potential new suppliers. Performs other duties as assigned. Research and compare suppliers, goods, and services. Preparing and processing purchase orders. Maintaining records of all transactions, purchase orders, receipts, and payments. Schedule and verify purchase deliveries. Build and maintain positive long-term supplier relationships. Advise internal and external on issues regarding purchasing terms. Manages the daily operational purchasing needs such as planning, issuing, and following up on purchase orders delivery, and shipment schedules. Performs other duties as assigned and able to work under pressure.
Ensure all POSM and planograms are implemented in line with company guidelines and directives. Manage and maintain outlet-level planogramming and POSM execution to achieve high visibility standards. Cover assigned outlets to ensure MBQ stock availability on category display shelves and rental shelves. Work closely with Sales Representatives (SRs) to prevent out-of-stock (OOS) situations. Conduct regular outlet visits according to the assigned route plan and ensure full call coverage. Execute and achieve in-store activity targets , including display, Share of Shelf (SOS), New Product Development (NPD), and availability. Provide timely and accurate outlet-level reports to the Merchandising Assistant Sales Manager. Monitor performance and ensure achievement of all assigned KPIs . Demonstrate strong enthusiasm for learning, exploration, and new challenges . Apply creative, innovative, and dynamic thinking in merchandising execution. Maintain a presentable and trendy personal image , representing the brand professionally at outlets.