Post job vacancy announcements on social media platforms and recruitment websites. Ensure CV source through recruitment agencies and online recruiters by contacting and negotiating terms. Schedule interviews and arrange the interview process. Ensure employment registration process according to internal procedures. Support new employee onboarding by coordinating necessary activities. Conduct and complete SSB and EC processes, including necessary updates. Prepare staff ID cards for both probationary and permanent employees. Review HR form submissions for accuracy and ensure proper documentation is attached. Maintain and manage HR files and documents in an organized manner by category and file name. Entry data for new employee information into HR software accurately. Build and maintain employee profiles by attaching required documents. Monitor probation periods and service lengths, and generate detailed reports. Track and fill employee attendance and leave records to support accurate payroll calculations. Prepare HR-related letters (e.g., appointment, promotion, confirmation) upon receiving necessary approvals.
Supervise car repair and maintenance process, ensuring timely status update and resolving any issues effectively. Manage fixed assets by maintaining accurate record-keeping and allocating asset codes for effective tracking and utilization. Maintain and improve administrative documentation with a systematic and organized filing system. Supervise office security and cleaning services by monitoring daily activity schedules and staff performance. Oversee the purchasing process of office furniture and materials, ensuring correct allocation and cost-effectiveness. Plan and implement successful company events for seasonal celebrations and special occasions, ensuring full execution and participation. Oversee office space organizing, ensuring cleanliness and appropriate material arrangements of materials and equipment. Monitor and supervise administrative expenses to ensure cost-effectiveness and budget accuracy. Summarize and categorize expenses, and generate detailed monthly reports. Analyze administrative expenses and provide budget forecasts. Ensure timely support for employee needs and availability of office supplies. Monitor office building conditions daily to minimize damage and proactively manage risks. Monitor and supervise administrative expenses to ensure cost-effectiveness and budget accuracy. Summarize and categorize expenses, and generate detailed monthly reports. Analyze administrative expenses and provide budget forecasts.