Reported successfully

1. Fleet Management

• Manage and monitor the company’s fleet of vehicles to ensure efficient and safe operations.
• Plan and coordinate vehicle allocation, daily schedules, and transportation requirements.
• Supervise drivers and ensure compliance with company rules, traffic regulations, and safety standards.
• Monitor vehicle usage, mileage, fuel consumption, maintenance, and operating costs.
• Coordinate preventive maintenance, repairs, servicing, insurance, registration, and other vehicle-related matters.
• Maintain accurate fleet records, documents, and vehicle history.
• Investigate and report vehicle accidents, damages, and incidents to Management.
• Ensure vehicles are clean, roadworthy, and properly maintained.

2. Administration Management

• Manage daily administrative operations and ensure smooth office support services.
• Supervise Admin staff, drivers, and other support personnel.
• Manage office supplies, equipment, facilities, and general administrative expenses.
• Coordinate with internal departments and external service providers for administrative requirements.
• Maintain proper documentation, filing systems, and administrative records.
• Support company events, meetings, transportation, and other operational requirements.

3. People & Compliance

• Monitor staff attendance, discipline, performance, and work schedules within the Admin & Fleet team.
• Conduct regular briefings and provide guidance to drivers and support staff.
• Ensure compliance with company policies, procedures, safety requirements, and applicable regulations.
• Identify operational risks and recommend practical solutions to Management.

4. Reporting & Cost Control

• Prepare regular fleet and administrative reports for Management.
• Monitor fuel, maintenance, repair, and other fleet-related expenses.
• Control administrative and fleet costs and recommend cost-saving initiatives.
• Review and verify vehicle-related invoices, quotations, and service charges.

• Bachelor’s Degree in Business Administration, Management, Logistics, or a related field.
• Minimum 5 years of experience in Administration, Fleet Management, Transportation, or a related role.
• Proven experience managing drivers and vehicle operations.
• Strong knowledge of vehicle maintenance, fleet operations, and transportation coordination.
• Good leadership, communication, problem-solving, and negotiation skills.
• Good knowledge of Microsoft Office, especially Excel.
• Strong organizational skills with attention to detail.
• Able to work under pressure and handle multiple operational matters.
• Valid driving license and driving experience would be an advantage.