Overall Job Purpose

To provide high level confidential support to Managing Director by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

 Key responsibilities

• To act as a first point of contact dealing with correspondence and phone calls.
• To proactively manage and coordinate the diary of Managing Director by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Managing Director are met.
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routing letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Managing Director.
• To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
• To plan and manage key organizational events such as; Training, Workshop, Conference, Special days, Staff briefings and others as required.
• Plan and organize travel and accommodation when required

Other Duties

• Develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organization.
• Ensure that work is carried out in accordance with organization’s values, culture, policies and procedures.
• Participate and contribute to organizational/team meetings as required.
• Provide reports for senior management as required.
• Undertake any other appropriate duties as required to support Managing Director to enable him to fulfill his role.
• Carry out all the duties with complete discretion and a high regard for confidentiality.
• Any other duties relevant to the needs of the organization and as directed.

Education and Training 

Essential- Educated to higher level or be able to demonstrate equivalent experience
Desirable - Business Administration or similar qualifications.

                    Experience of working within Education Sector.
Job Experience and skills
Essential-  Ability to convey information to people clearly and simply

• Ability to forward plan and manage a complex and busy diary
• Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
• Experience of managing and planning projects, conferences and events 
• Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
• Ability to draft routine correspondence and reports
• Ability to work flexibly and occasionally out with office hours
• Ability to maintain accuracy and attention to detail
• Strong negotiation skills
• Excellent interpersonal and communication skills including diplomacy
• Excellent time management skills with the ability to manage multiple priorities and deadlines
• Excellent knowledge of Microsoft Office (Word, Excel & PowerPoint)
• Excellent knowledge of Microsoft Power BI
• Immense willingness to learn and improve one self.
• Good English Proficiency skills (Intermediate)
• Strong Burmese (Myanmar) writing skills.Advanced typing, note-taking, recordkeeping, and organizational skills.
• Desirable - Previous experience of working at Executive level
• Personal Qualities - 
• The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high pressure & demanding environment
• Confident and determined with the ability to work on own initiative and as a team member when required.
• Ability to priorities, meet deadlines and manage the conflicting demands of a busy workload
• Ability to work flexibly and occasionally out with office hours
• Complete discretion and an understanding of the need for confidentiality

Interests

Essential- Reading & Traveling, 
Desirable - Valid Passport