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Personal Secretary To Managing Director

Spring of Success Company Limited

Personal Secretary To Managing Director

Spring of Success Company Limited
Recruiter active 1 day ago The recruiter at this company was last active reviewing applications.
Myanmar - Yangon
Full Time
Verified This job has been verified by the company as a real job vacancy.
21 Mar 2023

Experience level

Experienced Non-Manager

Job Function


Min Education Level

Bachelor Degree

Job Description

Overall Job Purpose

To provide high level confidential support to Managing Director by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

 Key responsibilities

  • To act as a first point of contact dealing with correspondence and phone calls.
  • To proactively manage and coordinate the diary of Managing Director by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
  • Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Managing Director are met.
  • To provide full personal assistant support by dealing with all correspondence and calls, drafting routing letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Managing Director.
  • To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
  • To plan and manage key organizational events such as; Training, Workshop, Conference, Special days, Staff briefings and others as required.
  • Plan and organize travel and accommodation when required

Other Duties

  • Develop skills and undertake responsibilities as appropriate which will fulfil the purpose of the role and support the success of the organization.
  • Ensure that work is carried out in accordance with organization’s values, culture, policies and procedures.
  • Participate and contribute to organizational/team meetings as required.
  • Provide reports for senior management as required.
  • Undertake any other appropriate duties as required to support Managing Director to enable him to fulfill his role.
  • Carry out all the duties with complete discretion and a high regard for confidentiality.
  • Any other duties relevant to the needs of the organization and as directed.

Open To


Job Requirements

Education and Training 

Essential- Educated to higher level or be able to demonstrate equivalent experience
Desirable - Business Administration or similar qualifications.

                    Experience of working within Education Sector.
Job Experience and skills
Essential-  Ability to convey information to people clearly and simply

  • Ability to forward plan and manage a complex and busy diary
  • Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them
  • Experience of managing and planning projects, conferences and events 
  • Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely
  • Ability to draft routine correspondence and reports
  • Ability to work flexibly and occasionally out with office hours
  • Ability to maintain accuracy and attention to detail
  • Strong negotiation skills
  • Excellent interpersonal and communication skills including diplomacy
  • Excellent time management skills with the ability to manage multiple priorities and deadlines
  • Excellent knowledge of Microsoft Office (Word, Excel & PowerPoint)
  • Excellent knowledge of Microsoft Power BI
  • Immense willingness to learn and improve one self.
  • Good English Proficiency skills (Intermediate)
  • Strong Burmese (Myanmar) writing skills.Advanced typing, note-taking, recordkeeping, and organizational skills.
  • Desirable - Previous experience of working at Executive level
  • Personal Qualities - 
  • The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high pressure & demanding environment
  • Confident and determined with the ability to work on own initiative and as a team member when required.
  • Ability to priorities, meet deadlines and manage the conflicting demands of a busy workload
  • Ability to work flexibly and occasionally out with office hours
  • Complete discretion and an understanding of the need for confidentiality


Essential- Reading & Traveling, 
Desirable - Valid Passport

What We Can Offer


• Attractive Pay
• Flexible working hours
• Paid Traveling


Fun Working Environment

Career Opportunities

Learning Opportunities

About Our Company

GETC and NURTURE in one of the leading professional language schools, preschools and private schools in the city of Yangon and Mandalay, Myanmar. It is founded in 2007 and a privately - owned organization with more than 200 staff members and 15 branches. We have a solid and positive reputation in the city. Students and parents often say that it is the best school that give intensive care and provide High Quality English Language Teaching, Early Childhood and Primary Education.