• Directly manage a number of executive calendars, ensure alignment with priorities, and take a proactive approach toward managing time and efficiency for those executives.
• Thoughtfully organize key, onsite meetings across the executive team, including support with travel and all meeting logistics as needed.
• Mindful calendaring: act as a point of contact for external partners, candidates, and vendors to strategically manage and protect the executive’s time and energy.
• Support preparation of key virtual meetings: including agendas, documents, and presentations, gathering and organizing content from relevant stakeholders.
• Contribute to team and office culture through periodic support with event coordination, celebrations, and other projects as assigned. Work closely with the Office Manager to ensure that all details for onsite events are successfully executed.
• Monitor expenses and prepare required expense reports
• Manage confidential information and sensitive matters with the utmost discretion and professionalism.
• Occasionally may travel on company business.
• Provide back-up for other Executive Assistants, as needed
• Looking for someone with a can-do attitude and ability to be fluid to the needs of their stakeholders

Education

• Business Administration Diploma or certification is a plus.

Experience

• Work experience as an Executive Assistant, Coordinator or similar role at large multinational organizations.

Key Skillsets (3 - 5 skillsets)

• Excellent MS Office knowledge.
• Outstanding organizational and time management skills.
• Familiarity with office gadgets and applications (e.g., e-calendars and copy machines).
• Excellent verbal and written communications skills.
• Discretion and confidentiality.