1. Position Summary

The HR Assistant Manager supports the HR Manager in planning, implementing, and monitoring all HR functions, including recruitment, employee relations, performance management, training & development, compliance, and HR administration. The role ensures smooth daily operations, accurate HR data management, and supports continuous improvement of HR systems and policies across the organization.

2. Key Responsibilities

A. Recruitment & Selection

• Coordinate end-to-end recruitment for staff-level and worker-level positions.
• Screen resumes, arrange interviews, and interview in candidate selection.
• Maintain recruitment tracker and manpower reports.
• Liaise with job portals, agencies, and internal referrals.

B. Employee Relations & Communication

• Assist in handling employee concerns, grievances, and disciplinary processes.
• Conduct regular floor visits to maintain good communication with employees.
• Support employee engagement activities (events, awards, communication boards).
• Help ensure company rules and policies are communicated clearly.

C. HR Administration & Data Management

• Oversee attendance, leave, overtime records, and employee record updates.
• Support payroll team by providing accurate attendance and related data.
• Manage employee documents (contracts, ID cards, personal files, confirmation letters).
• Ensure HR filing system and digital databases are up to date.

D. Performance Management

• Support the roll-out of KPI / performance appraisal processes.
• Monitor probation evaluation schedules and follow up with HODs.
• Assist in performance data consolidation and reporting.

E. Training & Development

• Coordinate training sessions, prepare training materials, attendance sheets and evaluation forms.
• Maintain training records and monthly training reports.
• Follow up with HODs for Training Needs Analysis (TNA).

F. HR Policies & Compliance

• Help review and draft HR policies, procedures, and SOPs.
• Ensure compliance with labor laws and internal regulations.
• Support audits related to HR and administration.

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• HR Certificates/ Diplomas (preferred).

• Minimum 5–7 years of HR experience, including exposure to HR operations.
• Experience in manufacturing or factory environments is an advantage.

• Strong knowledge of HR operations (attendance, recruitment, policies).
• Good understanding of labor law.
• Ability to handle staff- and worker-level relations.
• Excellent communication and interpersonal skills.
• Proficient in MS Office and HR software (Better HR, QHRM, etc.).