The Purchasing Officer is responsible for sourcing, negotiating, and coordinating the supply of Returnable Glass Bottles (RGB) and related packaging materials for the whisky manufacturing operations. The role ensures timely procurement, cost efficiency, and strong supplier relationships to support uninterrupted production.

Key Responsibilities

1. Supplier Communication & Coordination

• Communicate daily with RGB suppliers regarding orders, delivery schedules, lead times, and any supply issues.
• Maintain strong professional relationships with local and international suppliers.
• Follow up on purchase orders to ensure on-time delivery and stock availability.
• Address supplier queries, quality concerns, or shipment delays promptly.

2. Procurement & Planning

• Raise purchase requisitions and purchase orders accurately based on production requirements.
• Coordinate with production, supply chain, and warehouse teams to forecast RGB needs.
• Monitor stock levels to avoid shortages or overstock situations.
• Ensure procurement activities follow company policies and compliance requirements.

3. Negotiation & Cost Management

• Negotiate pricing, payment terms, and delivery conditions with suppliers.
• Evaluate supplier quotations to ensure cost-effectiveness and quality standards.
• Track market price trends for glass bottles and propose cost-saving opportunities.

4. Quality Assurance Support

• Coordinate with QA team for RGB quality checks and supplier compliance.
• Report non-conformance issues and follow up with suppliers on corrective actions.
• Maintain documentation for quality and procurement audits.

5. Documentation & Reporting

• Maintain accurate records of purchase orders, contracts, supplier performance, and delivery reports.
• Prepare weekly/monthly procurement reports on RGB stock, purchase status, and supplier updates.
• Support internal and external audit requirements.

• Bachelor’s degree in Supply Chain, Business Administration, Logistics, or related field.
• Minimum 2–3 years of experience in procurement or purchasing, preferably in FMCG, manufacturing, or beverage/alcohol industry.
• Strong communication and negotiation skills.
• Good understanding of supply chain processes and vendor management.
• Proficiency in Microsoft Office and ERP systems (SAP, Oracle, etc.).
• Ability to work under pressure and handle large-volume procurement.