Key Responsibilities: Manage HR administrative functions for Country Head Office staff. Maintain accurate employee records, both physical and digital. Follow up on the digitization of personnel files to ensure completeness and compliance. Coordinate welcome arrangements for new employees and ensure a smooth onboarding process. Prepare and implement onboarding plans and conduct regular follow-ups during the probation period. Organize staff welcome activities to foster engagement. Record and monitor staff leave balances. Conduct regular attendance checks and report discrepancies to supervisors. Ensure compliance with company policies related to working hours and leave. Coordinate birthday celebrations and farewell events for CHO staff to promote a positive work environment. Process and issue staff ID cards in a timely manner. Maintain an updated database of employee identification details. Administer allocation, tracking, and record-keeping of ATOM SIM cards for staff. Ensure proper documentation and cost monitoring. Support HR audits by ensuring all staff documentation are updated. Generate periodic HR reports as required by management.
Purpose: The Finance Admin Officer is responsible for supporting finance, tax, social security, and administrative functions at the Country Office. The role ensures accurate payroll tax and social security compliance, proper financial documentation, timely reporting, and adherence to labor laws, tax regulations, and organizational policies. Tax and Statutory Compliance Prepare Form Wanga for staff and submit Personal Income Tax (PIT) returns on a monthly and annual basis. Maintain up-to-date employee tax records, including NRC, salary structure, allowances, and benefits. Register employees with the Social Security Board (SSB). Calculate and submit monthly employee and employer SSB contributions. Maintain complete and accurate SSB and PIT records with all supporting documents. Coordinate with Internal Revenue Department (IRD) and SSB offices for submissions, clarifications, inspections, and follow-ups. Ensure full compliance with labor law, tax law, and SSB regulations. Finance and Accounting Support Prepare monthly bank reconciliation statements in a timely and accurate manner. Support monthly and annual financial reporting processes. Assist in internal and external audits by preparing required documents and explanations. Maintain proper filing and safe custody of vouchers, payroll records, and financial documents.