Compiling of information to generate presentations in PowerPoint and other documents to strict deadlines across various projects, able to perform simple research and analysis. Diary with full details (contacts, addresses, travel arrangements etc.). Respond to meeting requests from internal and external parties in a way that best optimizes the allocation the Leader’s time in relation to achievement of objectives. Requires constant changes, prioritization and flexibility. Prepare and maintain expense report and set up all travel arrangements. Arrange and prepares required documents for meetings, take meeting notes, issues notes, distribute information to all staff as necessary and as directed. Meet and greet clients and visitors. Perform general duties to include but not limited to: faxing, mailing, and filing. Making calls internally and externally on behalf of the leaders, screens incoming calls, correspondence and responds independently when possible, prepare notes of meeting, and attend internal meetings as necessary. Collate all monthly management report and prepare executive summary. Establish and maintain relationships with external individuals/ parties in order to protect and enhance the image of the Company. Protect information provided in confidence from outside sources (bottlers and other business partners) and ensure this information is not disseminated to those not directly involved. When the leader is out of the office, dealing with requests and queries in a timely manner without specific direction. Using own judgement to take appropriate action/ speak to the relevant people and follow up to ensure requests are actioned satisfactorily whilst maintain the appropriate level of confidentiality. SAP tasks including raising of purchase orders/ approving for Leader etc. Planning and coordination team meetings and other ad hoc team/ company events (all hands meetings, other offsite and onsite meetings, virtual meetings e.g. videoconference, telephone conference, WebEx etc.). Forging good working relations with other Assistants in Coca-Cola. Ad hoc project work and other tasks as required. Coordinate project-based work and other duties assigned
Acquire new accounts with outlet expansion team and establish routes implement and update the route and journey cycle plan cost effectively to achieve 100% coverage of all outlets. In order to monitor implementation of the Company’s policies and standards time in motion to Sales and Merchandising. Establish routes; plan the proper daily and weekly sequence of stops for route so that travel time, mileage and vehiclerunning costs are minimized; ensure that the customers are provided with a regular and efficient service. Monitor the competition’s route plan and plan ahead of them and synchronize with master data system. Monitoring frequency of calls per outlet of daily route and rearrange when necessary to improve the routes. Respective routes have to completion 100% call completion & minimum 65% strike rate Keep on Product available, outlet activation & cooler purity in coverage outlets Handle customer complaints in a professional matter.
Acquire new accounts with outlet expansion team and establish routes implement and update the route and journey cycle plan cost effectively to achieve 100% coverage of all outlets. In order to monitor implementation of the Company’s policies and standards time in motion to Sales and Merchandising. Establish routes; plan the proper daily and weekly sequence of stops for route so that travel time, mileage and vehiclerunning costs are minimized; ensure that the customers are provided with a regular and efficient service. Monitor the competition’s route plan and plan ahead of them and synchronize with master data system. Monitoring frequency of calls per outlet of daily route and rearrange when necessary to improve the routes. Respective routes have to completion 100% call completion & minimum 65% strike rate Keep on Product available, outlet activation & cooler purity in coverage outlets Handle customer complaints in a professional matter.