Administrative & Facility Management Support purchasing, tracking, and maintenance of fixed assets, ensuring accurate records in the asset register. Manage Inventory in/out with proper records and report on a monthly basis. Support the renewal, extension, and compliance of administrative contracts, company licenses, and other statutory documents. Ensure proper maintenance, cleanliness, safety, and security of offices, warehouses, and related facilities in both Thilawa and Yangon branches. Support building and facility maintenance works, including timely repair of structural, plumbing, and water leakage issues. Support grounds and premises upkeep to ensure cleanliness, safety, and proper presentation of company facilities. Manage procurement and inventory of office supplies, equipment, and maintenance services to ensure cost efficiency and availability. Support and coordinate company events, staff welfare programs, CSR activities, and seasonal events. Support ISO certification efforts for the admin department in alignment with company-wide certification goals. Any Ad hoc responsibilities which may evolve based on business requirements and available manpower. Fleet & Vehicle Management Oversee daily GPS monitoring, fuel consumption tracking, and ensure timely submission of daily, weekly, and monthly fleet reports. Support preventive and corrective maintenance schedules for company vehicles. Supervise vehicle license renewals and ensure timely compliance with all transport-related regulations. Coordinate ferry way arrangements for staff and goods transportation as required. Coordinate with external service providers for repairs and modifications, ensuring cost-effectiveness and minimal downtime. Compliance & Government Liaison Maintain and safeguard all company-related government documents, permits, and certificates. Liaise with government agencies, SEZ authorities, and relevant institutions for approvals, renewals, and inspections. Ensure the company remains compliant with all administrative, transport, and operational regulations applicable to logistics and warehousing. Leadership & Process Improvement Supervise and mentor junior admin staff, assigning tasks and monitoring performance. Review and improve administrative processes to increase efficiency and reduce operational costs. Coordinate with warehouse, transport, and freight forwarding teams to support operational needs. Reporting & Communication Prepare and submit timely, accurate, and comprehensive reports to management, including: Daily, weekly, and monthly fleet performance reports. Asset management updates. Administrative cost and budget tracking. Compliance and license renewal status. Summary of payment deadlines to ensure timely payment to suppliers as per agreed terms. Annual maintenance inspection reports as per Appendix A Payment tracking reports aligned with Appendix B. Weekly and monthly consolidated Admin reports. Highlight operational risks, issues, and recommendations for management decision-making. Maintain clear communication channels with management and relevant stakeholders. Ensure payments to vendors, suppliers, and authorities are made on time as per agreed timelines, with a payment deadline summary prepared and monitored by Admin.
Team Leadership: Supervise, guide, and motivate a team of 15 staff to ensure smooth daily operations and high service standards. Customs Operations: Oversee end-to-end clearance processes for imports and exports, ensuring full compliance with Myanmar customs laws and regulations. Process & Reporting: Establish SOPs, reporting systems, and KPIs to improve transparency, accountability, and efficiency across the team. Stakeholder Relations: Build and maintain strong working relationships with customs officers, port authorities, subagents, and trucking companies to resolve issues quickly and ensure smooth clearance. Client Service: Act as an escalation point for customers, providing timely updates, resolving clearance challenges, and maintaining trust through transparent communication. Business Growth Support: Work closely with Sales and Business Development teams to provide customs-related support for tenders, multinational clients, and new business opportunities. Training & Development: Share updates on regulatory changes, coach team members, and enhance the overall capability of the customs clearance team. Integrity & Compliance: Ensure all declarations and activities are conducted honestly, ethically, and in compliance with company and legal standards. Preparation of ISO documents and cyclic review.