Assist in posting job vacancies on various platforms. Screen resumes and schedule interviews. Support in coordinating with candidates and hiring managers. Maintain recruitment databases and candidate records. Assist in organizing career fairs or recruitment events. Ensure proper documentation and filing of recruitment-related records. Support onboarding activities for new hires. Support the training and development programs for employees. Support the HR projects and other assigned tasks by management.
1. Strategic Administration & Facility Oversight Asset & Inventory Strategy: Develop and refine asset management policies. Review monthly inventory and asset registers to ensure 100% accuracy and cost-effective utilization. Facility Management: Lead the maintenance strategy for all facilities (Yangon & Thilawa). Approve maintenance schedules and ensure structural, safety, and security standards meet ISO and company requirements. Contract Management: Oversee the negotiation and management of service contracts, ensuring favorable terms for the company. Program Leadership: Coordinate with HR team and execution of Staff Welfare, CSR, and seasonal events, ensuring they are announced and budgeted well in advance. ISO Leadership: Act as the lead coordinator for Admin ISO certification, ensuring all processes are documented, audited, and compliant. 2. Fleet & Logistics Management Fleet Optimization: Analyze fuel consumption, GPS data, and maintenance costs to identify trends and implement cost-saving measures for office vehicles. Compliance Oversight: Ensure a fail-safe system for vehicle licensing, insurance, and regulatory compliance. Vendor Management: Evaluate and manage relationships with external workshops and service providers to ensure high-quality repairs and minimal vehicle downtime. 3. Compliance & Government Relations Risk Management: Proactively identify potential compliance risks related to SEZ authorities and government regulations. High-Level Liaison: Lead communication with government agencies and SEZ authorities for complex permit renewals or inspections. Document Governance: Ensure the integrity and security of all legal permits, licenses, and statutory company documents. 4. Financial Management & Reporting Budgeting: Assist in preparing the annual Admin budget and monitor monthly spending to prevent cost overruns. Payment Oversight: Final review of payment tracking reports (Appendix B) to ensure all vendor and statutory payments are prioritized and paid on time. Management Reporting: Synthesize daily/weekly reports from executives into high-level executive summaries for management, highlighting risks and strategic recommendations. 5. Leadership & Team Development Team Supervision: Directly manage and mentor Senior Admin Executives and junior staff, conducting performance reviews and identifying training needs. Process Improvement: Lead the redesign of administrative workflows to increase efficiency and integrate technology (e.g., automating manual records). Cross-Departmental Coordination: Serve as the primary point of contact for Warehouse, Transport, and Finance departments to ensure admin support meets operational demands. Any Ad hoc responsibilities which may evolve based on business requirements and available manpower.
Market Expansion & Revenue Growth Look for new customers, especially in sectors like fast-moving consumer goods and beverages. Keep up with market changes, competitor moves, and customer feedback to spot new opportunities and work on clear, attractive service options and pricing that suit each customer's needs. Build long-term relationships with businesses and decision-makers to create trust and ongoing partnerships. Lead the development of strategic expansion plans, incorporating detailed investment proposals aimed at increasing market share and generating measurable revenue growth. Operations Oversee day-to-day operations of the transport department across all branches. Ensure timely deliveries through efficient route planning and vehicle allocation. Coordinate between departments to streamline workflows and minimize delays. Maintain discipline and professionalism among drivers and operations staff, including implementing company policies and procedures. Monitor daily KPIs and trip allowances to ensure operational targets are met and take corrective actions where necessary. Customer Service Continuously evaluate and improve transport processes with a focus on enhancing customer satisfaction. Implement strategies to improve service quality, reliability, and responsiveness. Conduct training programs to enhance driver behavior, safety, and customer interaction skills. Maintenance Lead and manage an in-house team of mechanics to ensure timely, high-quality maintenance for the entire fleet. Develop and enforce preventive maintenance schedules and procedures to reduce breakdowns and extend vehicle lifespan. Monitor vehicle performance, ensure compliance with safety regulations, and maintain accurate service records. Maintain vehicle downtime below a defined threshold (e.g., under 3%) to maximize fleet availability and utilization. Operational Optimization Maximize fleet utilization by leveraging TMS (GPS, sensors, and cameras) to track performance and optimize routes based on demand patterns. Continuously review and improve operational systems to enhance efficiency and boost overall performance. Ensure all trucks meet licensing, registration, and regulatory standards, keeping documentation up to date with timely renewals. Propose and implement improvements and process restructuring to align with company objectives. Budget Management Develop and oversee the annual budget for the transport department. Regularly monitor financial performance against the budget, identify any discrepancies, and take prompt corrective actions. Maintain tight cost control across key areas, including fuel, maintenance, staffing, and procurement. Design and implement strategies for cost reduction to improve overall financial efficiency.