1. Strategic Administration & Facility Oversight

• Asset & Inventory Strategy: Develop and refine asset management policies. Review monthly inventory and asset registers to ensure 100% accuracy and cost-effective utilization.
• Facility Management: Lead the maintenance strategy for all facilities (Yangon & Thilawa). Approve maintenance schedules and ensure structural, safety, and security standards meet ISO and company requirements.
• Contract Management: Oversee the negotiation and management of service contracts, ensuring favorable terms for the company.
• Program Leadership: Coordinate with HR team and execution of Staff Welfare, CSR, and seasonal events, ensuring they are announced and budgeted well in advance.
• ISO Leadership: Act as the lead coordinator for Admin ISO certification, ensuring all processes are documented, audited, and compliant.

2. Fleet & Logistics Management

• Fleet Optimization: Analyze fuel consumption, GPS data, and maintenance costs to identify trends and implement cost-saving measures for office vehicles.
• Compliance Oversight: Ensure a fail-safe system for vehicle licensing, insurance, and regulatory compliance.
• Vendor Management: Evaluate and manage relationships with external workshops and service providers to ensure high-quality repairs and minimal vehicle downtime.

3. Compliance & Government Relations

• Risk Management: Proactively identify potential compliance risks related to SEZ authorities and government regulations.
• High-Level Liaison: Lead communication with government agencies and SEZ authorities for complex permit renewals or inspections.
• Document Governance: Ensure the integrity and security of all legal permits, licenses, and statutory company documents.

4. Financial Management & Reporting

• Budgeting: Assist in preparing the annual Admin budget and monitor monthly spending to prevent cost overruns.
• Payment Oversight: Final review of payment tracking reports (Appendix B) to ensure all vendor and statutory payments are prioritized and paid on time.
• Management Reporting: Synthesize daily/weekly reports from executives into high-level executive summaries for management, highlighting risks and strategic recommendations.

5. Leadership & Team Development

• Team Supervision: Directly manage and mentor Senior Admin Executives and junior staff, conducting performance reviews and identifying training needs.
• Process Improvement: Lead the redesign of administrative workflows to increase efficiency and integrate technology (e.g., automating manual records).
• Cross-Departmental Coordination: Serve as the primary point of contact for Warehouse, Transport, and Finance departments to ensure admin support meets operational demands.
• Any Ad hoc responsibilities which may evolve based on business requirements and available manpower.

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 5 years of experience in administrative management, operations coordination, or related roles, preferably in logistics or industrial operations, with exposure to SEZ environments like Thilawa.
• Strong organizational and time-management skills, capable of handling multiple tasks and priorities effectively.
• Proficiency in office software (Microsoft Office, Excel), documentation, record-keeping, and reporting.
• Solid understanding of office administration processes, procurement, facilities/asset management, and operations workflows.
• Proven supervisory and team-management skills; ability to mentor and coordinate administrative and operations staff.
• Excellent interpersonal and communication skills to collaborate with departments, external vendors, service providers, and stakeholders.
• Proficiency in English is required.