Job Summary Oversee accounting operations, financial reporting, and analysis; manage the Accounting and Sales Cashier teams; and ensure the accuracy of financial records, effective internal controls, and efficient Odoo accounting system operations to support management decision-making. Key Responsibilities Oversee accounting transactions, sales invoices, receipts, contracts, quotations, and advance sales to ensure accurate and complete financial records. Monitor Accounts Receivable (AR) and Accounts Payable (AP), review outstanding balances, and ensure timely collection and payment follow-up. Review inventory records, inventory valuation, cost of goods sold (COGS), and fixed asset records. Review advance claims, supporting documents, and accounting entries to ensure compliance with company policies and approval procedures. Oversee bank and cash reconciliation and monitor the accuracy of cash and bank records. Prepare and review group consolidated financial statements and executive summary reports. Prepare financial analysis reports with graphical presentations, monthly comparisons, and significant variance analysis. Prepare and review project, trading contract, quotation, and advance sales summary reports. Prepare and review AR/AP reports, foreign exchange gain or loss reports, and intercompany transaction summaries. Monitor cash flow, working capital, and budget-versus-actual performance to support management decision-making. Oversee Odoo Accounting Software configuration, data entry, error correction, and overall accounting system management. Maintain the Chart of Accounts, accounting configurations, financial master data, and period-closing procedures in Odoo. Monitor the accuracy of accounting entries generated through Sales, Purchase, Inventory, and other relevant Odoo modules. Manage Odoo user access rights and permissions to maintain data integrity and appropriate segregation of duties. Establish, review, and improve accounting procedures, internal controls, finance policies, and standard operating procedures (SOPs). Identify accounting discrepancies, operational risks, and process weaknesses, and recommend corrective actions and improvements. Manage, supervise, and monitor the Accounting and Sales Cashier teams, ensuring work quality and timely completion of assigned responsibilities. Provide technical guidance and coaching to team members and coordinate with management and relevant departments to resolve financial and operational issues.
Review and verify daily stock in/out transactions received from warehouse. Check Goods Received Notes (GRN), Stock Issue Vouchers (SIV), Transfer Documents and Return Documents for completeness and accuracy. Reconcile inventory records between warehouse stock cards and accounting records. Prepare monthly inventory movement reports and stock valuation reports. Assist in periodic stock counts and year-end inventory audits.
Develop and maintain strong relationships with key customers and other potential business partners. Identify and develop new business opportunities, target markets, and potential customers for assigned product categories. Achieve assigned sales targets and business objectives through effective customer development, lead generation, project follow-up, and sales activities. Conduct market research, project site surveys, competitor analysis, and customer analysis to identify market trends, opportunities, and potential leads. Develop and execute targeted sales and marketing strategies in collaboration with other team members to achieve assigned performance targets. Support the planning and execution of marketing campaigns, advertising, branding activities, promotional offers, and multi-channel communications. Monitor and analyze the MDY CRM database to identify customer trends and opportunities for customer engagement, follow-ups, and lead conversion. Maintain and continuously update customer databases and CRM records, ensuring effective follow-up and feedback collection from existing and potential customers. Organize and coordinate customer meetings, events, showroom activities, and other customer-centric engagement initiatives to strengthen customer relationships. Collaborate with the Branding & Communications Teams and relevant internal departments to develop and implement effective marketing and branding initiatives. Prepare and present sales performance, market analysis, customer insights, project database and campaign reports to support management decision-making. Perform other ad-hoc duties and responsibilities as assigned by management, supporting the overall objectives and operational requirements of the Sales & Marketing Department.