Coordinate with relevant agencies to arrange travel for the Group CEO and Business Directors, including visas, air tickets, accommodation, and car rentals. Schedule meetings, book meeting rooms, and arrange refreshments. Prepare meeting agendas and take minutes when required. Communicate with respective departments for smooth workflow. Assist in planning and arranging events, including GCEO’s Dinner arrangements. Handle expenses, billing cycles and petty Cash for Group CEO office. Manage the reception area and attend to visitors. Answer and transfer phone calls as necessary. Manage outgoing mail and record special deliveries. Attend workshops and conferences when requested. Other administrative jobs.
Process invoicing transactions in accordance with dealer contracts Perform daily checks on overdue accounts and customers exceeding credit limits Stop invoicing transactions for customers with overdue balances or over credit limits, and inform the CA and Group AR Controller Record daily cash receipts from dealers through the bank in the system Record credit discounts and other promotions for dealers in the system Inquire with the bank regarding cash transfers from dealers (daily monitoring of collections) Monitor and reconcile sales discounts and promotions Perform any other duties assigned by the Accountant (AR) or Supervisor as required
Key Responsibilities ● Provide general administrative support to ensure smooth day-to-day office operations. ● Handle filing, record keeping, and document preparation with accuracy and confidentiality. ● Support scheduling, meeting coordination, and communication with internal teams. ● Assist with data entry, reports, and routine administrative tasks as needed. ● Coordinate office supplies and help maintain an organized and efficient workspace. ● Respond to inquiries and support other departments with administrative follow-up.
Perform risk assessments and evaluate the adequacy of internal controls for core business operations. Identify weaknesses and discrepancies in Internal Control System and provide recommendations for improvement. Establish audit objectives, scope, and work programs for each engagement and present them to the Group Head of Internal Audit for approval. Implement annual audit plans as approved in the internal audit charter. Conduct preliminary surveys to understand the mission, vision, objectives, strategies, risks, and governance structures of the organization. Ensure internal auditing is conducted in accordance with the International Standards for the Professional Practice of Internal Auditing and the Code of Ethics defined by the Institute of Internal Auditors (IIA). Prepare and circulate draft audit reports and executive summaries to the Board and senior management. Submit significant findings and final internal audit reports to the Board of Directors (BOD) and senior management upon approval from the Head of Internal Audit. Monitor internal audit activities and staff engaged in financial and operational risk-based auditing. Conduct audit peer review meetings and issue draft audit reports within agreed timelines. Implement follow-up mechanisms to ensure audit recommendations are implemented within the agreed timetable.
Preparing meeting minutes Must be able to conduct Admin Procedure. Monitor and conduct Stationery list and other factory supplied usage. Check vehicle’s way and record used kilometers, handle drivers’ compliance of procedures, office rules and guidelines, and submit report to HOD for any default or findings. Prepare monthly motor maintenance plan, Kilo record, Fuel expense, Overall summary and report to CA.
Assist in executing safety programs and support day-to-day HSE activities. Follow and help maintain HSE policies as directed by supervisors. Participate in risk assessments to detect hazards and plan precautionary measures. Monitor compliance with regulatory and corporate standards. Conduct regular safety inspections. Identify hazards and recommend corrective actions. Maintain incident records and prepare reports. Ensure all staff are aware of emergency procedures. Maintain HSE documentation (risk assessments, permits, MSDS, etc.). Assist in preparing all HSE relevant tasks. To provide safety induction training to all workers, including temporary workers and subcontract workers and toolbox talk.
ကိုယ်စားလှယ်များထံမှ ကုန်အမှာများ (Orders) ကိုလက်ခံရန်။ ကိုယ်စားလှယ်များ၏ အမှာများ (Orders) ကို SAP တွင်အရောင်းဘောင်ချာဖွင့်၍ စက်ရုံသို့ E-mail ပေးပို့ရန်။ ကိုယ်စားလှယ်မှ အမှာတင်ထားသော ပစ္စည်းများကို အမှားအယွင်းမရှိပို့ဆောင်ပေးရန်။ ကုန်အမှာများ (Orders) ရောက်/မရောက်ကို ကိုယ်စားလှယ်များထံ ဆက်သွယ်မေးမြန်းဖြေရှင်းပေးရန်။ ရောင်းအားအလားအလာကောင်းရန်အတွက် ကိုယ်စားလှယ်များအား Follow up လုပ်ရန်။ ဈေးနှုန်းအပြောင်းအလဲ၊ အရောင်းစနစ်အပြောင်းအလဲနှင့် ပစ္စည်းအသစ်ထွက်ရှိမှုတို့ကို သက်ဆိုင်သူများ (ကိုယ်စားလှယ်များ၊ တိုင်းတာဝန်ခံများ) ထံသို့ အချိန်နှင့်တပြေးညီ အကြောင်းကြားပေးရန်။ ပစ္စည်းယိုစိမ့်ပေါက်ပြဲခြင်းနှင့် ပတ်သက်သော Customer Complaint များကို ဖြေရှင်းခြင်းနှင့် တာဝန်ရှိသူများ ထံအကြောင်းကြားရန်။ ကိုယ်စားလှယ်များနှင့် ကောင်းမွန်သော ဆက်ဆံရေးကို တည်ဆောက်ရန်။ အရောင်းပွဲများတွင် ကိုယ်စားလှယ်များအားဧည့်ခံခြင်းနှင့် အရောင်းပိုင်းဆိုင်ရာ ကူညီရောင်းချရန်။ ကားလက်ခံများနှင့် ငွေစာရင်းရှင်းတမ်းများကို ငွေစာရင်းဌာနသို့ ပေးပို့ရန်။ ကိုယ်စားလှယ်များမှ ပစ္စည်းများ လက်ခံရရှိမှုအခြေအနေ၊ ကားဂိတ်လက်ခံများနှင့် အရောင်းဘောက်ချာများ ကိုက်ညီမှုရှိ/မရှိ တိုက်ဆိုင်စစ်ဆေးရန်။ Promotion Product များကို ကိုယ်စားလှယ်များထံပေးပို့ရန် စီစဥ်ရန်။ အထက်လူကြီးမှ ချမှတ်ထားသော စည်းမျဥ်းစည်းကမ်းများအား အတိအကျလိုက်နာဆောင်ရွက်ရန်။ အထက်လူကြီးမှ အခါအားလျော်စွာ ပေးအပ်သော တာဝန်ကို ချွင်းချက်မရှိ လက်ခံထမ်းဆောင်ရန်။
Make sure the payment after approval/ authorization process Record cash in/ cash out transactions in cash book Close daily cash book balance and bank transaction Check daily ground cash balance as per cash book Make sure that the cash is maintained in a secured manner Report daily and monthly cash balance File DR/ CR Check daily bank statement Perform any other duties which are assigned by superior
Prepare and post journal entries Maintain General Ledger accounts with accuracy Manage daily cash and bank transactions Close daily cash book balances and bank transaction updates File Debit and Credit records (DR/CR) and review daily bank statements. Monitor cash flow and bank balances Perform timely bank reconciliations Prepare payment vouchers and receipts Assist in monthly and yearly closing Prepare financial reports and schedules Review of invoices and accounting documents for completeness Support audit and tax processes Ensure accuracy of financial data and proper documentation