- Develop and maintain job profiles and comprehensive job descriptions. - Create attractive job advertisements across various platforms and formats. - Ensure candidates source through multiple recruitment channels including social media referrals and others recruitment methods. - Screen resumes and shortlist qualified applicants base on job requirement. - Conduct initial (primary) interviews and assess candidate potential. - Coordinate and arrange structured interview processes with relevant departments. - Manage the job offer and appointment process. - Ensure timely fulfillment of manpower requisitions for all department needs. - Organize and conduct orientation sessions for new employees to ensure successful onboarding process. - Develop and implement employee training and development plans with training schedule. - Supervise the payroll preparation and calculation processes. - Ensure accuracy, confidentiality, and compliance in payroll operations. - Oversee day-to-day HR operations and ensure all HR tasks are completed in a timely and accurate manner. - Support employee relations, performance management, and other core HR functions as required. - Prepare HR-related letters (e.g., appointment, promotion, confirmation) upon receiving necessary approvals.
Prepare and manage annual administrative budget planning. Monitor and control administrative expenses to ensure cost efficiency. Review and approve administrative-related expenditures. Maintain proper documentation and reporting of expenses. Oversee maintenance and repair of office facilities and utilities. Supervise cleaning services and ensure workplace hygiene standards. Ensure office security systems and safety procedures are properly maintained. Manage and maintain fixed asset records. Manage office supplies and ensure adequate stock levels. Oversee purchase, maintenance, and control of furniture and office materials. Ensure proper tagging and tracking of company assets. Handle rental processes for office premises, vehicles, and related contracts. Arrange company vehicles, ferry, and daily transportation schedules. Oversee vehicle maintenance, servicing, and repair. Source and negotiate with vendors for office materials and services. Arrange company events and internal activities. Coordinate meeting logistics including venue, transportation, and hospitality. Manage overall administrative operations of the company. Develop and implement administrative policies and procedures. Provide administrative support to all departments as required.