Major function
The administrative assistant reports to the Sr. Executive Assistant and Admin Officer and is responsible for providing administrative, general clerical and receptionist services.

Major Responsibilities
1. Administrative Support
• Perform general clerical duties including but not limited to: photocopying, faxing, mailing and filing
• Maintain electronic and hard copy filing system
• Coordinate and maintain records for staff attendance, phone usage and office keys.
• Record, compile, transcribe and distribute minutes of meetings
• Open, sort and distribute incoming correspondence
• Collect and maintain office supply inventories
• Research, price, and purchase of office equipment and supplies
• Assist in payment of monthly bills

2. Facilities and equipment maintenance
• In-charge of recording the items in the office and provide the data to Sr. Executive Assistant and Admin Officer.
• Keep all equipment in the office functioning: maintain and follow up of all equipment (computers, furniture, tools etc.,)

3. Provide receptionist services
• Greet and assist clients and visitors
• answer, screen and transfer inbound phone calls to appropriate staff member
• distribution of incoming mail and despatch of outgoing mail


The detailed job description is at http://www.wwf.org.mm/en/myanmar_career_page/

Requirements

1. Education and Qualification
• Diploma or Bachelor’s degree in Business Administration, or any business, information or management related fields
• knowledge of clerical and administrative procedures and systems such as filing and record keeping
• knowledge of principles and practices of basic office management
• knowledge of office administration and bookkeeping
• computer skills and knowledge of relevant software
• 2 years of experience in a similar position
• Experience of working in multi-cultural environment and NGO

Closing Date: 22 January 2019 (Tuesday)