Job Title: Accounts Executive (Payable & Receivable)

Department: Accounts
Reporting To: Finance Manager / Managing Director
Job Summary
The Accounts Executive is responsible for the effective management of the company’s accounts payable and accounts receivable functions. The role ensures accurate processing of payments and collections, timely execution of online banking transactions, and professional communication with customers and suppliers to support smooth operations.

Key Responsibilities
1. Accounts Payable

• Verify supplier invoices, purchase orders, and delivery notes for accuracy.
• Prepare and maintain payment schedules in accordance with agreed credit terms.
• Process payments through internet banking, cheque, or other authorized methods.
• Maintain an updated accounts payable ledger and ensure timely settlement of outstanding invoices.
• Ensure proper documentation and filing of all payment records.

2. Accounts Receivable

• Prepare and issue customer invoices based on approved sales orders.
• Monitor receivables and conduct systematic follow-up on overdue accounts.
• Coordinate with the sales team regarding customer credit limits and collection status.

3. Banking and Cash Management

• Execute online fund transfers, bill payments, and other banking transactions.
• Record all banking activities accurately in the accounting system.
• Perform bank reconciliations and monitor daily cash balances.
• Provide regular updates on cash flow status.

4. Communication and Coordination

• Respond promptly and professionally to customer and supplier inquiries related to payments, invoices, and account status.
• Liaise with suppliers regarding payment terms, billing discrepancies, and credit notes.
• Coordinate with customers on payment reminders, receipts, and account statements.
• Work closely with internal departments to ensure accuracy in billing and documentation.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline.
• Diploma holders with experience are also acceptable.

Experiences

• Minimum 1–3 years of relevant experience in accounts payable/accounts receivable,general accounting or accounts/finance assistant.
• Experience in banking or finance is an advantage.

Skills and Competencies

• Strong understanding of fundamental accounting principles.
• Proficiency in internet banking and online transaction procedures.
• Good working knowledge of Microsoft Excel and financial data management.
• Strong communication skills for dealing with customers and suppliers.
• High attention to detail with strong organizational and time management abilities.
• Ability to work independently and handle multiple tasks effectively.

Personal Attributes

• Honest, reliable, and able to maintain strict confidentiality.
• Professional conduct and strong sense of responsibility.
• Proactive and able to work with minimal supervision.