Key Purpose of the Job:

Lead Accounts Payable functions on a day-to-day basis to deliver smooth finance operations in processing of invoices, matching invoices with POs and receipts, preparation of checks and other payments and recording data in a timely and accurate manner.

Key Areas of Responsibility:

1. Accounts Payable

• Prepare and advise on policies and procedures relating to accounts payable starting from purchase requisition, vendor registration, opening of PO to preparation of payment, approval and disbursement. 
• Ensure employees are reimbursed on time, vendors payments are processed accurately and cash advance is managed efficiently.
• Review and confirm the AP reconciliation, expenses claims, cash advance forms and invoice receipt prepared by the AP accounts.
• Work closely with Treasury to understand cash positions, evaluate outstanding payments and determine weekly priority payments. Seek additional comments from the management in weekly treasury CF report.
• Manage the vendor payment process –
  • Perform a diligent three ways match upon receipt of invoice and goods/services.
  • Seek advice and approvals from management for payment beyond a set limit.
  • Prepare checks and other forms of payments.
• Manage the process for overseas intercompany transfers and payments.
• Work closely GL and Financial Reporting Accounts to ensure all invoices are recorded in a timely and accurate manner.
• Set accounting entries rules in the system by analyzing invoices and purchase contracts.
• Prepare financial and operational reports relating to invoiced expenses, accrued expenses, payroll, leases and tax expenses for trend analysis and forecasting purposes.
• Manage accounting documents storage for the AP function.

1. General Accounting

• Manage accounting and reconciliation for capex, advanced payments and accrued expenses.
• Bookkeep and maintain schedules of advanced payments such as leases and software. Manage the schedules in the ERP whenever possible.

1. Procurement Support

• Provide support to Procurement in vendor relations and PO processing when needed.
• Work closely with Procurement to expedite the three way matching of invoice, PO and receipt report.
• Work closely with Procurement to implement AP process at different Business unit.

1. People Management

• Manage Accounts Payable Accounts and train the team to become an independent AP Accountant at a BU level.
• Monitor to ensure the policies and procedures are followed thoroughly by stakeholders and raise if there is any compliance issue.
• Advise management to improve the policies and procedures and highlight areas where support or extra resources are needed.

The above statements are a snapshot of the duties and responsibilities of the role and are not intended to be an exhaustive list.

Requirement:

• Bachelor's degree in accounting or finance;
• 5+ years of progressive accounting experience with a portion of it in a supervisory role;
• Extremely organized and attentive to details, strong with numbers;
• Thorough understanding of accounting principles and practices;
• Excellent verbal and written skills;
• Strong leadership skills with a dedication to driving and achieving results;
• Advanced skills with Microsoft Office products;
• Familiarity with Enterprise Resource Planning (ERP) software systems;
• Experience in data analysis such as SQL, Power BI is an advantage.