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Job Summary

This position will act as Admin & Communication Executive, providing administrative support to the Director’s office. This role is responsible for ensuring the Director’s office operations run smoothly, managing day-to-day schedules, correspondence, meetings, and other administrative functions. The role requires strong organizational skills, professionalism, and the ability to handle sensitive information with discretion.

1.Admin Support

• Manage and organize the Group Directors' calendar, appointments and meetings
• Schedule and coordinate meetings, review past meeting minutes and prepare agendas, develop minutes after each meeting
• Handle incoming and outgoing communications on behalf of the Directors
• Coordinate travel arrangements of the Directors that include visa applications, flight bookings, travel itineraries and accommodation. If required, to coordinate arrangements with the third-party travel agencies

2.Communication

• Assist in communication with both overseas and domestic suppliers/customers for travel arrangements
• Coordinate day-to-day communication with overseas and domestic suppliers, and ensure continuing of existing and new business relationships
• Monitor shipment schedules, and report to the Directors, via coordinating with the procurement team.

3.Documentation and Monitoring

• Maintain a well-organized filling system for all documents and records
• Update databases and maintain accurate records for required administrative documentation, control and other reporting

Others

Perform general office duties, including photocopying, printing, scanning, notarization of documents, restocking of Directors' office supplies

• Degree in Business Administration or Tourism or related fees preferred
• Basic knowledge of MS Office and Google Suite
• Good organizational and time-management skills
• Effective verbal and written communication skills in English
• High level of discretion and professionalism
• Ability to work as part of a team and independently
• Strong self-control to work in a high-pace environment