• Based on the approved business plan, prepare and issue Purchase Orders and request Proforma Invoices from suppliers.
• Review and verify suppliers’ Proforma Invoices and coordinate with the import team for Import License applications.
• Track, monitor, and follow up on payment processes to expedite the overall purchasing cycle.
• Monitor the validity and compliance of FDA certificates and Import Licenses for each shipment.
• Issue Shipping Instructions to suppliers and/or forwarders once cargo readiness is confirmed.
• Advise suppliers to apply for Form D or Form E to reduce customs duties and follow up on shipping documents before cargo arrival.
• Prepare cost comparisons of available shipment modes and submit analysis reports to the Head of Department.
• Establish and maintain effective working relationships with suppliers, forwarders, and customs brokers to ensure timely delivery.
• Update shipment status accurately in the system (Odoo) to ensure proper information flow and transparency.
• Coordinate with vendors to report damaged goods or packing discrepancies and initiate claim processes when necessary.
• Monitor inventory levels and collaborate with relevant departments to prevent stock shortages or excess inventory.
• Ensure compliance with company procurement policies, internal procedures, and applicable legal and regulatory requirements.
• Prepare procurement-related reports, including cost analysis, shipment status, and supplier performance reviews.
• Identify opportunities for cost savings, efficiency improvement, and process optimization within procurement operations
• Assist in resolving procurement-related issues such as delivery delays, quality discrepancies, and invoice disputes.

Education- Bachelor’s degree, additional Certificate in Supply Chain Management, Logistics, International Trade, or a related field.

Professional Experience

• Minimum 2–3 years of experience in procurement, purchasing, import/export coordination, or supply chain operations.
• Prior supervisory or team coordination experience is preferred.
• Maintains professionalism and composure when dealing with pressure, delays, or unexpected changes.
• Demonstrates a strong sense of urgency while maintaining accuracy and control.