Responsibilities:

1. Procurement:

   • Source and purchase materials, supplies, and services based on departmental needs and budgetary constraints.
   • Evaluate potential vendors and negotiate favorable terms and pricing agreements.
   • Process purchase orders and ensure timely delivery of goods and services.
   • Maintain accurate records of purchases, pricing, and inventory levels.

2. Vendor Management:

   • Cultivate and maintain positive relationships with vendors and suppliers.
   • Resolve any issues or discrepancies with orders, deliveries, or invoices.
   • Monitor vendor performance and conduct periodic evaluations to ensure quality and reliability.

3. Administrative Support:

   • Provide administrative assistance to various departments, including handling correspondence, scheduling meetings, and maintaining files and records.
   • Assist in the preparation of reports, presentations, and other documentation as needed.
   • Coordinate with other staff members to ensure seamless communication and workflow across departments.

4. Inventory Control:

   • Monitor inventory levels and track usage patterns to anticipate future needs.
   • Conduct regular inventory audits to reconcile stock levels and identify discrepancies.
   • Recommend adjustments to inventory levels and procurement strategies based on analysis and forecasting.

5. Compliance and Documentation:

   • Ensure compliance with company policies, procedures, and regulatory requirements in all purchasing and administrative activities.
   • Maintain accurate and up-to-date documentation related to purchasing, contracts, and vendor agreements.
   • Assist in the development and implementation of procurement policies and procedures to optimize efficiency and mitigate risk.

• Bachelor’s degree in business administration, supply chain management, or a related field preferred.
• Proven experience in purchasing, procurement, or related administrative roles.
• Strong negotiation skills and ability to build and maintain effective relationships with vendors and suppliers.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office preferred.
• Attention to detail and accuracy in data entry and record-keeping.
• Strong analytical and problem-solving abilities.
• Ability to work independently as well as part of a team in a fast-paced environment.