1. Administration Responsibilities

• Manage fire and motor insurance for company assets and vehicles.
• Support upon the building observation to proceed with the lease related processes for new office building space
• Assist in leasing documentation and coordination with relevant stakeholders.
• Prepare and maintain monthly consolidated fixed asset and inventory reports across all branches
• Support and closely working with Hana Driver Team for the maintenance process of office vehicles
• Support the handling of fixed asset management including procurement, stock checks, and supply distribution.
• Register inventory and conduct regular physical inventory audits.
• Ensure efficient and secure internal and external correspondence.
• Manage dispatch of requested items to/from departments and branches.
• Support upon the records keeping of vehicle usage, repairs, and servicing schedules.

2. Procurement Responsibilities

• Gather and analyze vendor data to assist in supplier selection.
• Procure office materials, fixed assets, and inventory in accordance with company procedures.
• Provide timely administrative and logistical support to all branches.

3. Government Relations

• Manage processes related to stamp duty, commercial tax, and other regulatory compliance matters.
• Coordinate and submit applications for signboard tax.

4. Employee Support

• Facilitate visa applications, Form C, and FRC processes for foreign employees.
• Coordinate hotel accommodation and travel arrangements for staff, including booking air tickets.
• Organize company events and support logistics for employee functions.

5. General Responsibilities

• Report daily administrative activities and updates to supervisors.
• Provide comprehensive administrative support to department heads and management.

• Bachelor’s degree in any related field.
• Minimum of 3 years of proven experience in administrative management.
• Strong understanding of office management systems, procedures, and administrative best practices.
• Solid knowledge of vehicle management and maintenance coordination.
• Proficient in Microsoft Office applications, especially Excel, Word, and PowerPoint.
• Willingness and ability to travel based on business needs.
• Able to work effectively under pressure and manage multiple tasks.
• Strong problem-solving skills and a high level of interpersonal communication.
• Ability to communicate clearly and professionally with staff at all levels.
• Positive, proactive attitude with a strong team-oriented mindset.
• Flexible and adaptable to dynamic work environments and changing priorities.