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Job Summary
The Procurement Manager is responsible for planning, sourcing, negotiating, and purchasing goods and services required for the company’s operations. This role ensures cost-effective purchasing, quality assurance, timely delivery, supplier management, and inventory control, particularly for operational and POSM , Marketing & Promotion related items.
Key Responsibilities & Accountabilities
1. Procurement Planning & Strategy
- Develop and implement procurement strategies aligned with company objectives.
- Prepare annual procurement plans and purchasing budgets.
- Forecast purchasing requirements for operational and POSM items.
- Identify cost-saving opportunities and process improvements.
2. Purchasing Operations
- Manage the full procurement cycle from Purchase Requisition (PR) to Purchase Order (PO), delivery, and payment processing.
- Review and approve quotations, comparisons, and supplier selections.
- Ensure timely procurement of materials, equipment, and services.
- Monitor purchasing schedules and delivery timelines.
3. Supplier & Vendor Management
- Source, evaluate, and maintain reliable suppliers and vendors.
- Negotiate pricing, payment terms, contracts, and service agreements.
- Conduct supplier performance evaluations regularly.
- Maintain strong supplier relationships to ensure continuous supply and service quality.
4. POS Items & Operational Procurement
Responsible for purchasing and monitoring operational POSM -related items including:
- Packaging materials
- Printing materials
- Receipt paper rolls
- Menu books and promotional items
- Uniforms and staff supplies
- Signage and branding materials
- Cleaning and disposable items
- POSM accessories and supporting equipment
5. Inventory & Cost Control
- Monitor stock levels and maintain optimal inventory levels.
- Establish reorder points and minimum stock requirements.
- Prevent stock shortages and overstock situations.
- Conduct cost analysis and budget variance reporting.
6. Compliance & Documentation
- Ensure procurement activities comply with company policies and procedures.
- Maintain accurate procurement records, contracts, and documentation.
- Support internal and external audit requirements.
- Ensure transparency and accountability in all procurement activities.
7. Team Leadership & Coordination
- Supervise and support procurement staff and warehouse coordination.
- Provide coaching, training, and performance evaluations.
- Coordinate with Finance, Operations, Marketing, and other departments regarding purchasing needs.