Assist in the preparation, compilation, and submission of tender and bidding documents. Review tender requirements and ensure all necessary documents are collected and completed accurately. Coordinate with internal departments to gather technical, commercial, and administrative information required for tender submissions. Maintain and update tender schedules, bid registers, and submission records. Prepare tender correspondence, clarifications, and follow-up communications with clients. Monitor tender announcements, bid invitations, and procurement opportunities. Ensure tender documents comply with client requirements and company standards. Organize and maintain tender-related files, contracts, and supporting documentation. Assist in obtaining quotations from suppliers and subcontractors for tender preparation. Support the estimation and costing team by collecting relevant project information. Track tender outcomes and prepare reports on submitted bids. Perform other duties assigned by the Tender Manager or Department Head.
1. Cost Planning & Estimation Prepare detailed cost estimates, BOQs (Bill of Quantities), and cost plans for road and bridge projects. Conduct quantity take-offs from drawings and specifications. Analyze tender documents, drawings, and technical specifications. Assist in preparing tender submissions and commercial proposals. 2. Contract Management Review and interpret contract documents (e.g., FIDIC or equivalent). Manage contract variations, claims, and change orders. Prepare and evaluate variation orders and extension of time claims. Ensure contractual compliance and risk mitigation. 3. Cost Control & Financial Management Monitor project budgets and cash flow forecasts. Prepare monthly valuations, interim payment certificates, and final accounts. Track project expenditures and ensure cost efficiency. Conduct cost analysis and provide financial reporting to management. 4. Subcontractor & Supplier Management Prepare subcontract agreements and negotiate commercial terms. Evaluate subcontractor quotations and payment applications. Monitor subcontractor performance and cost variations. 5. Measurement & Valuation Measure completed works at site in accordance with drawings and specifications. Certify work progress for payment purposes. Prepare and finalize project accounts upon completion. 6. Risk Management Identify potential commercial and contractual risks. Provide strategic advice to minimize financial exposure. Support dispute resolution processes when required.