Job Purpose:
 Assist Director/Head of Procurement and Vendor Management in dad to day functions
 Manage smooth flow of works by co-ordinating with internal customer (Engineering , Rollout Tower & Power, Co-Locations Teams, O&M, HSE, Administration, and IT Depts)
 Support department in converting manual PR into ERP Local Purchase Requisitions.
 Preparing local purchases PR in ERP System and after approval sending PO to vendor.
 Record PR in Procurement shared drive
 Updated PO Number in Tarantula for SAQ and Civil Works PO Only.
 Prepare draft GRN for Services
 Manage and control subcontract Frame Agreements Documents scanning of originals into procurement shared drive.
 Responds to written and verbal inquire from a variety of suppliers for the purpose of resolving PO, VO or invoice related problems, providing information and/or referring to appropriate personnel and/or identifying the relevant issues and recommending or implementing a remediation plan

Dimensions:
 Providing support to the team, and help in local purchases by negotiating price, delivery, and paymentterms with suppliers and updating in PO in system and follow procedures effectively.
 Providing support and advice and sharing concerns to his/her Manager on area of work.

Duties / Accountabilities:
(a) Performance Management Administration
 The Employer may vary these duties and responsibilities from time to time or assign you additional duties and responsibilities. The Employer may provide a detailed Job Description in supplement to the above.

(b) Policy Compliance Administration
 Responsible for following and efficient implementation of IGT’s procurement policies & procedures and local laws.
(c) Health & Safety Administration
 Seek advice from HSE Manager for required action in receipt of health & safety related issues, incidents, etc. and get back to contractors
(d) Complaints mechanism administration
 According to circumstances, provides guidance and recommendations for problem resolution to departmental officials and individuals according to IGT’s policy and procedure.
(e) KPI/KRA management
 Carry out duties and responsibilities effectively and per assigned KPI Targets for financial year according to IGT’s policy and procedure.
(f) Ethics in Procurement Practice
 Carry out duties and responsibilities by complying with procurement work ethics and as per
(g) Leave Planning
 Plan leave and inform line manager in advance and also filing leave applications in ERP according to
(h) Time Management
 Carry out duties and responsibilities as Procurement Administrator sincerely by being Punctual,
 Filing overtime sheets on time and taking line manager approvals before sending HR.

Authority:
 Authority in the scope of employee is to maintain relation with appropriate response and activities
 Be aware of individual limits of signing authority and confirm with line manager at all times.
 Be aware of the principal your signature and your responsibility.
 Not to commit verbally or otherwise on behalf of company unless authorized to do so.employee guidelines according to IGT’s Policy and Procedure.IGT’s policy and procedure.taking lunch breaks as per company guidelines, punching in and out in the time attendance

recorders upon arrival and exit daily.

as necessary from time to time as per procurement guidelines.

Requirements / Competencies
 Any degree holder AND / OR specific qualification in engineering. AND/ OR previous experience in
 Strong and proven negotiation skills, excellent interpersonal skill and a team player.
 Ability to gather facts and statistics and make financial calculations for planning and other uses.
 Accuracy and good attention to detail.
 Ability to work under pressure and with tough deadlines.
 Awareness on organisational culture and climate.
 Strong understanding of local law and practice.

Personal attributes:
 Team player, service oriented person with good communication skills.
 Strong interpersonal awareness including diplomacy, tact, being able to get on well with others and
 Possess excellent skills in databases, word processing, spreadsheet, desktop publishing, and
 Aware of the sensitivity and confidentiality of the function and act upon it.

Dress Code
 Smart casual
 Business smart (as required)