Daily Departmental Administration
•Communicate and/or coordinate Project Director's instructions and desires with various individuals and/or departments
•Furnish and obtain information from other Stake Holders or outside representatives.
•Organize and maintain Project Director's correspondence and records, following up on pending matters with limited direction
•Efficient and up-to-date filing and storage of documentation (paper and electronic)
•Accurate tracking records maintained e.g. monthly travel overview, daily attendance/travel schedule
•Ensure compliance with Legal with respect to conference registrations

Preparation of high-level and confidential documents
•Prepare correspondence, memos and presentations for Project Director’s final approval

Diary management – scheduling and confirming travel arrangements, including support with expenses
•Flight, transfer and accommodation bookings and visa applications made in accordance with company travel policy
•Liaising with a travel agent, managing booking, visa applications and following correct procedures, in line with company travel policy.
•Ensure diary is up to date with travel info
•Expenses prepared and reconciled
•Read, flag and archive principal’s emails on a daily basis and maintain email filing system
•Schedule and coordinate appointments and arrange meetings taking into account time differences and deadlines

Meeting and events management
•Logistics of conferences, quarterly management forums and Board meetings arranged including venues, equipment, catering, dinner arrangements, off-site excursions, transportation, guest room bookings, etc.
•Tele- and video-conferences arranged
•Booking rooms, catering and equipment using online tool

Projects
•Participate in projects with other secretaries as and when required upon approval by Reporting Officer

-Any Graduate and Diploma or Certificate in related field
-Age (23-30) years
-Must have at least (3) years experience in related field
-Able to communicate with all people from internal and external environment
-Good personality, communication and negotiation skill
-Should be good English language in four skill
-Proficient in PC skills (Microsoft Word, Excel, PowerPoint)
-Willingness to travel (Male/Prefer)