MAIN RESPONSIBILITIES

Procurement

• Supporting procurement process and ensure that all the procurement is according to the procurement policy.
• Dealing and negotiating with the suppliers for procurement and also other transactions.
• Prepare commercial evaluation/ bids comparison recommendation and negotiate for best delivery and pricing for the project/ company.
• Follow up on all activities to ensure things are well coordinated.
• Handle and update Vendor database, Registration List and Approved Vendor List (AVL) for easy reference and as per requirements.
• Co-ordinate with Branch Staffs and arrange the procurement process for Branch Fixed Assets.

Office Maintenance & Branch Support

• On Site Inspection of Admin Support and field visit Frequent travel to Branch office locations.
• Supporting maintenance process for office equipment (generators, counting machine, etc.)
• Supporting office maintenance process and office equipment maintenance at HO and other branches if necessary.

Fleet Management

• Supporting for vehicle leasing for head office and branches which include negotiation with the owners, contract preparation, and payment process.
• Monitoring Lease expiration dates and imitate renewal or termination discussions in advance.
• Ensuring lease contracts are registered and filed, and provide if necessary.

Others

• Organizing and processing the administrative matters of the company
• Supervising and monitoring the administrative matters of the company
• Perform other duties assigned by the line manager.

• A bachelor degree from the university
• At least 2 years Experiences in related fields;
• Supervising and supporting a team;
• Knowledge of administration, control and procurement;
• Computer skills, including word processing, spreadsheet to prepare tracking of procurement and assets
• Verbal and written communications in English including listening skill
• Ability and willingness to frequently travel within the country