Reported successfully

Key Responsibilities

• Greet visitors and clients warmly and direct them to the appropriate person or meeting room.

• Answer, screen, and forward incoming phone calls while providing accurate information.

• Maintain office security by following safety procedures and controlling access via the reception desk (monitoring visitor logs, issuing visitor badges).

• Receive, sort, and distribute daily mail, packages, and courier deliveries.

• Maintain and organize physical and digital filing systems, records, and databases.

• Order front-office supplies and keep an accurate inventory of stock (stationery, pantry, hygiene supplies).

• Assist with meeting preparations, including booking conference rooms, setting up equipment, and preparing refreshments.

• Coordinate travel arrangements, flight bookings, and hotel accommodations for staff and management when required.

• Handle basic expense tracking, petty cash management, and submit utility bills or supplier invoices to finance.

• Ensure the reception area, lobby, and meeting rooms are tidy, presentable, and properly maintained.

• Liaise with building management, cleaning staff, and maintenance vendors for office repairs and services.

• Provide ad-hoc administrative support to HR, Operations, and other departments as needed.

Requirements and skills

•Proven experience as an Administrative Assistant, Office Admin Assistant

•Knowledge of office management systems and procedures

•Working knowledge of office equipment, like printers and fax machines

•Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

•Attention to detail and problem-solving skills

•Excellent written and verbal communication skills