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Fixed Asset Management

• Maintain and update the fixed asset register, including asset tagging, allocation, transfer, and disposal.
• Conduct periodic physical asset verification and reconcile records with the Finance Department.
• Monitor asset conditions, utilization, and maintenance requirements.
• Maintain proper documentation for audit and internal control purposes.

Branch Setup and Maintenance

• Coordinate the setup, relocation, and renovation of branch offices.
• Conduct site inspections and coordinate office layout, furniture, electrical, air-conditioning, signage, and other facility requirements.
• Obtain quotations, prepare cost estimates, and monitor project budgets and timelines.
• Coordinate with landlords, contractors, suppliers, and internal departments to ensure timely branch readiness.

Facility Management

• Support routine and preventive maintenance of Head Office and branch facilities.
• Coordinate repairs involving electrical systems, air-conditioning, plumbing, furniture, and other building facilities.
• Conduct regular branch inspections and ensure timely resolution of maintenance issues.
• Monitor maintenance costs, service quality, and contractor performance.
• Ensure office facilities meet company standards for safety, cleanliness, and professional appearance.

Vendor Management

• Manage contractors, suppliers, and maintenance service providers.
• Compare quotations and recommend cost-effective solutions in accordance with company procedures.
• Assist in preparing and monitoring budgets for fixed assets, branch setup, renovation, and maintenance.
• Prepare periodic reports on asset status, project progress, and maintenance expenses.

Others

• Ensure proper documentation, approvals, and compliance with company policies.
• Coordinate with relevant departments to support branch operations and business continuity.
• Perform other duties as assigned by management.

REQUIREMENTS

• Any Bachelor or a related technical field.
• Candidates with a business or administrative background and relevant facilities management experience may also be considered.
• Preferably above 3 years of experience in administration, facilities management, construction, renovation, or fixed asset management.
• Experience in branch setup and site maintenance is an advantage.

SKILLS AND KNOWLEDGE

• Basic knowledge of building maintenance, office renovation, and interpretation of engineering drawings.
• Good project coordination, budgeting, vendor management, and cost control skills.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong communication, organizational, and problem-solving skills.
• Willingness and ability to travel to branches as required.