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Key Responsibilities

• Assist the HR & Admin Manager in managing daily administrative activities.
• Ensure the office operates efficiently and professionally.
• Develop and maintain administrative procedures, records, and filing systems.
• Coordinate internal communications and administrative requests.
• Prepare administrative reports and documentation as required.

• Monitor office facilities, equipment, utilities, and general maintenance.
• Coordinate with building management, contractors, suppliers, and service providers.
• Ensure office cleanliness, security, safety, and proper working conditions.
• Arrange repairs, maintenance, and other facility-related services.

• Supervise and support administrative staff, office assistants, drivers, cleaners, and other support personnel.
• Allocate daily tasks and monitor work performance.
• Assist with staff attendance, leave records, and administrative matters.
• Provide guidance and support to team members when required.

• Monitor office supplies, stationery, equipment, and other administrative materials.
• Prepare purchase requests and coordinate with suppliers.
• Maintain proper inventory records and control administrative expenses.
• Obtain quotations and assist in supplier selection where required.

• Maintain records of company assets, equipment, vehicles, and other administrative property.
• Ensure proper documentation and filing of contracts, licenses, permits, and administrative records.
• Monitor asset usage and coordinate maintenance or replacement when necessary.

• Assist the HR & Admin Manager and senior management with administrative projects.
• Coordinate meetings, events, travel arrangements, and company activities when required.
• Prepare presentations, reports, correspondence, and other documents.
• Handle confidential information with professionalism and discretion.

• Bachelor’s degree or diploma in Business Administration, Management, or a related field.
• 3–5 years of experience in administration, office management, or a similar role.
• Previous supervisory or team-lead experience is preferred.
• Good knowledge of office administration and facility management.
• Strong organizational and time-management skills.
• Good communication, coordination, and problem-solving abilities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).