The Admin Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
The Admin Manager reports to Management and is responsible for providing office management services. This includes maintaining office services and efficiency, supervising office staff, and maintaining office records.
(A). Maintain office services
Design and implement Admin Department Policies.
Establish standards and procedures of the Admin Department.
Organize office operations and procedures.
Monitor inventory of office supplies and the purchasing of new materials.
Review and approve supply requisitions.
Liaise with supplier agencies, organizations, and groups.
Update organizational memberships.
Maintain office equipment, pay bills, and switchboards.
Manage and control for new & renewal of suppliers, and branch office rental contracts as per SOP.
(B). Supervising office staff
Assign and monitor clerical and secretarial functions.
Recruit and select admin team members.
Supervise, orient, and train employees.
Evaluate staff performance, coaching, and disciplining staff.
(C). Maintain office efficiency
Plan and implement office systems, layout, and equipment procurement.
Maintain and replenish office properties and assets.
Check stock to determine inventory levels.
Anticipate needed supplies and verify receipt of supply.
Monitor and paid for all payment regular bills.
(D). Maintain and Control Office Building and Vehicles
• Maintain office building, water, electrical lighting, and air conditions.
• Supervise the external security service team.
• Manage office vehicles and used fuel.
(E). Perform other related duties as required.
• Liaison with business concern government office departments.
• Manage and discuss business legal affairs.
• Other HOC duties as per management instructions and new project support.
KEY AREA OF ACCOUNTABILITIES
Evaluate admin policy & procedures coordinated to Admin Department Policy and Procedure.