•Coordinate in office organization and procedures, records, and files
•Assist in managing fixed assets, inventory, insurance, and office renovations, when necessary.
•Organize and supervise office events, meeting, workshop, and other activities
•Coordinate and manage all administrative policies, procedures and systems as per SOPs
•Supervise day-to-day operations of the administrative department, housekeeping and drivers.
•Arrange travel and accommodations for local employees according to HR policies and domestic travel as necessary
•Coordinate with accountants for monthly payment process such as utilities bills, office vehicle’s cost, employee’s phone bill allowance and other office expenses
•Organize office allocations for HOD, new joiners, current employees and hostel arrangements for the staffs
•Monitor to extend office vehicle license, stores stock insurance and vehicle insurance process every month
•Arrange transportation for HOD and daily ferry way arrangement to all employees and operation staffs including grab taxi arrangements as necessary
•Keeping the record of office expenditure and daily document control process related to admin department
•Check, maintain the condition of the office and, arrangement for repair plan if necessary.
•Ensure office is stocked with necessary supplies and all equipment is working and properly maintained
•Prepare weekly, monthly report of administrative functions to management
•Perform any other related duties and responsibilities as assigned by General Manager 

•Minimum 5years experience in administrative field, especially in Retail Business
•Excellent organizational and multitasking skills, good communication skills and problem solving skills
•Good at MS Office (Word, Excel, PowerPoint)
•Must be willing to work shifts/flexible to work overtime as often as required
•Knowledgeable, Proactive Attitude and Honesty