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Job Summary

The Executive Assistant (EA) will provide high-level administrative, organizational, and coordination support to [Management Position, e.g., Department Head / General Manager / Director]. The ideal candidate will ensure smooth daily operations, maintain seamless communication across departments, and manage schedules and administrative tasks with a high degree of efficiency and confidentiality.

Key Responsibilities

1. Schedule & Calendar Management

• Manage, organize, and maintain the Manager’s daily calendar, ensuring appointments and meetings are appropriately scheduled without conflicts.

• Provide timely reminders for upcoming meetings, key deadlines, and high-priority tasks.

2. Communication & Coordination

• Serve as the primary point of contact for incoming calls, emails, and correspondence, responding or redirecting appropriately.

• Act as a bridge between the Manager and internal/external stakeholders, departments, and team members to facilitate smooth communication and follow-through on assignments.

3. Meeting Support & Task Tracking

• Prepare necessary documents, reports, and presentation decks prior to scheduled meetings.

• Take concise Minutes of Meeting (MOM) and actively follow up with responsible team members on action items and task completion.

4. Travel & Administrative Support

• Coordinate business travel itineraries, including flight bookings, hotel accommodations, transportation, and detailed travel schedules.

• Prepare, process, and track expense claims, travel receipts, and administrative financial reports for management approval.

Requirements & Qualifications

• Education: Bachelor’s degree in Business Administration, English, Arts, or a related field.

• Experience: Minimum 1–2 years of experience as an Executive Assistant, Personal Assistant, or Administrative Coordinator.

• Language & Technical Skills:

  • Proficient in professional written and spoken English and Business Myanmar.

  • Strong working knowledge of MS Office (Word, Excel, PowerPoint) and Google Workspace (Calendar, Docs, Sheets, Drive).

• Key Competencies & Soft Skills:

  • Professionalism & Confidentiality: Absolute discretion and integrity in handling sensitive department and business information.

  • Time Management & Organization: Strong ability to prioritize tasks, meet strict deadlines, and handle multiple demands efficiently.

  • Problem-Solving & Adaptability: Proactive attitude with the ability to resolve unexpected issues quickly and calmly.