Personal Assistant (Secretary) (Supervisor Level)

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Personal Assistant (Secretary) (Supervisor Level)

(Secretary )

Asia General Holding Co.,Ltd

Hlaingtharya | Yangon

1 Post

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Personal Assistant (Secretary) (Supervisor Level)

Asia General Holding Co.,Ltd, Hlaingtharya | Yangon

Apply Here

Personal Assistant (Secretary) (Supervisor Level)

Asia General Holding Co.,Ltd

Apply Here

Personal Assistant (Secretary) (Supervisor Level)

(Secretary )

Asia General Holding Co.,Ltd

Myanmar - Yangon

Hlaingtharya | Yangon

1 Post

Today

Apply Here

Experience level

Experienced Non-Manager

Job Function

Administrative

Job Industry

Engineering/Machinery

Min Education Level

Bachelor Degree

Job Type

Full Time

Job Description

An Excellent Opportunity for ...

Supervise and coordinate the daily activities of the Secretary and administrative support team to ensure smooth and efficient operations.
Manage and coordinate the schedules, appointments, meetings, and calendars of the Senior Manager AGM/GM & Management, ensuring priorities and commitments are properly organized.
Arrange and coordinate Management meetings, including meeting schedules, invitations, agendas, meeting rooms, required documents, equipment, and participant coordination.
Prepare and distribute meeting agendas, Minutes of Meeting (MOM), reports, presentations, letters, memos, and other official documents accurately and within the required timelines.
Attend Management meetings, take accurate meeting minutes, record key decisions and action items, and follow up with responsible departments/persons on agreed actions and deadlines.
Coordinate and facilitate internal and external meetings with HODs, Managers, customers, suppliers, business partners, and other stakeholders as required.
Serve as a key coordination point between AGM / Management and internal departments, ensuring Management instructions, requests, and information are communicated accurately and followed up appropriately.
Coordinate communication and correspondence between Management, departments, customers, suppliers, government organizations, business partners, and other external parties when required.
Monitor, organize, and control incoming and outgoing correspondence, documents, letters, and official communications related to Management.
Prepare, review, and consolidate Management reports, presentations, business documents, proposals, and other materials before submission to AGM / Management.
Review documents prepared by Secretaries and administrative staff to ensure accuracy, completeness, proper formatting, and compliance with Management requirements.
Handle confidential, sensitive, and Management-related information and documents with a high level of professionalism, discretion, and integrity.
Maintain an effective filing and document control system for Management records, correspondence, meeting minutes, reports, and confidential documents.
Monitor and follow up on Management assignments, pending matters, action plans, and deadlines, providing timely status updates to Management.
Coordinate business travel arrangements for AGM / Management, including transportation, accommodation, schedules, itineraries, meeting arrangements, and related documentation.
Coordinate Management appointments and external engagements, ensuring all necessary information, documents, and arrangements are prepared in advance.
Maintain an updated Management Calendar, Meeting Schedule, Action Item Tracker, and important deadline records.
Support Management in preparing for Management Meetings, Board Meetings, presentations, company events, and special business activities as required.
Supervise workload distribution, attendance, performance, discipline, and work quality of Secretary / administrative support team members.
Provide guidance, coaching, and support to Secretary team members to improve their communication, documentation, coordination, and professional skills.
Ensure the Secretary team provides timely, accurate, and professional administrative support to Management and relevant departments.
Maintain professional relationships with internal and external stakeholders and represent the Management Office in a professional manner.
Identify administrative or coordination issues and provide appropriate solutions or recommendations to Management when necessary.
Ensure all Management-related tasks and documents are handled with accuracy, confidentiality, urgency, and proper follow-up.
Perform other duties, projects, and special assignments as assigned by AGM / Management.

Open To

Female

Job Requirements

Bachelor’s Degree in Business Administration, Management, English, or a related field.
Additional qualifications in Secretarial Management or Office Administration are an advantage.
5 years of relevant experience in Secretarial, Executive Assistant, Personal Assistant, or Administrative roles.
Previous supervisory experience is preferred.
Experience supporting Senior Management or Department Heads is highly preferred.
Strong English communication and business writing skills.
Excellent organizational and time-management skills.
Strong coordination and follow-up skills.
Good interpersonal and communication skills.
Ability to handle confidential and sensitive information professionally.
Strong document preparation, filing, and record-management skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
Good meeting coordination and minute-taking skills.
Strong attention to detail and accuracy.