Reported successfully

1. Job Summary

The Admin Supervisor oversees the daily administrative operations of the school, ensuring efficient support services that facilitate a conducive learning environment. This role involves managing administrative staff, managing text book ordering process, supporting government organization’s needs, visa process with accommodation arrangement, transportation arrangement, coordinating with various departments, and liaising with external stakeholders to uphold the school’s standards and policies.

2. Key Responsibilities

2.1 Administrative Operations

• Supervise day‑to‑day operations of the administrative department and staff members.
• Monitor inventory of office supplies and manage procurement within budgetary constraints.
• Plan, schedule, and support school events, including meetings and training sessions and accommodation.
• Facilitate on special activities such as off‑campus field trips, other school events, and graduation ceremonies. (Flight, hotel and others etc.)
• Attend meeting as needs from government office and support to government agencies as needed for activities related to school operations.
• Take responsibility for visa applications, extensions, renewals, Form C submissions, work permits, stay permits, and other immigration-related documentation and processes for eligible staff, students, and visitors.
• Ensure all visa, Form C, work permit, and immigration-related documents are properly prepared, submitted, renewed, and maintained within the required deadlines.
• Maintain accurate records and tracking of visa, Form C, work permit, and other government-related documentation to ensure compliance with applicable regulations.
• Oversee the quality control of textbook inventory and management of uniform stock.
• Take responsibility and be accountable for securing affordable and cost-effective prices for flights, hotels, textbooks, transportation, and other related expenses.

2.2 Staff and administrative support management

• Assign and oversee duties of support staff (office ferry way, resource room/ ferry cleaning) and, ensuring safety, hygiene, and health standards are met.
• Develop and implement schedules for accommodation and set cleaning standards for admin staff.
• Coordinate with external vendors—such as ferry rentals, accommodation providers, suppliers, and renovation contractors—and manage all related service agreements and contracts.
• Handle subordinates with effectively and efficiency  

2.3 Communication & Coordination

• Work closely with the operation Manager and head teacher to ensure smooth daily operations.
• Communicate effectively with internal team, teachers, parents, addressing inquiries and concerns promptly.
• Collaborate with academic teams to support student documentation and school activities.
• Negotiate with apartment owners to secure the best rental rates and provide dedicated support for teachers’ accommodation.

2.4 Compliance & Reporting

• Ensure the school complies with all relevant laws and regulations.
• Maintain accurate records of utility usage and oversee the upkeep of equipment and supplies to meet health and safety standards.
• Prepare and present reports on administrative activities to operation manager as required on time.

Qualifications & Requirements

• Education: Bachelor’s degree in Business Administration, Management, or related field.
• Experience: Minimum 2 years in an administrative supervisory role; experience in international schools preferred.
• Languages: Proficiency in English and Burmese (written and spoken).
• Technical Skills: Proficient with MS Office, email, and internet use.
• Interpersonal Skills: Strong leadership, problem-solving, team‑oriented, and capable of working under pressure.
• Value Added: When working on any task, ensure that you add value and achieve the best possible result.

Benefits & Work Environment

• Benefits: Attendance, performance rewards.
• Environment: A dynamic, supportive, professional work environment.
• Growth: Career development opportunities including training and promotion.