Reported successfully

Job Summary

The Board Secretary is responsible for leading governance, compliance, and legal support for the company’s Board of Directors (BOD). This role ensures strict adherence to the Myanmar Companies Law and other prevailing regulatory rules and regulations. The Board Secretary serves as the primary bridge and vital link for communication between the Board of Directors and upper management.

Key Responsibilities

1. Board Governance & Compliance

• Governance Monitoring: Monitor the operations and workflow of the Board of Directors to ensure strict alignment with Corporate Governance Principles.

• Policy Review: Periodically review board policies and procedures, and present proposed updates to the BOD for approval.

• Director Advisory: Provide continuous guidance and advisory support to Directors regarding governance standards and compliance obligations.

2. Board Meeting Management

• Meeting Coordination: Schedule, organize, and facilitate Board Meetings and various Committee Meetings.

• Materials Preparation: Compile, prepare, and distribute agendas and comprehensive board papers/packages ahead of meetings.

• Minutes Writing: Systematically and accurately draft, document, and maintain all meeting minutes.

• Action Item Follow-up: Track decisions made during meetings and conduct proactive follow-ups on designated action items.

3. Statutory & Regulatory Compliance

• DICA Filings: Prepare and submit Annual Returns and other essential company filings to the Directorate of Investment and Company Administration (DICA) within statutory deadlines.

• Records Maintenance: Maintain and regularly update the company constitution, statutory registers, and official corporate books.

4. Board Advisory Role

• Strategic Advisory: Act as a trusted advisor to Directors on matters concerning legal boundaries, corporate governance frameworks, and financial/operational risks.

• Legal Alignment: Review board decisions to guarantee they are 100% compliant with existing Myanmar Laws.

• Conflict of Interest: Actively monitor, identify, and provide counsel on managing any potential conflicts of interest within the board.

5. Documentation & Record Keeping

• Resolution Archive: Systematically organize, file, and secure all Board Resolutions and meeting minutes for easy retrieval and auditing.

• Legal Safe-Keeping: Properly index and record all legal documents, deeds, and contracts, ensuring safe custody and reporting to the BOD.

• Confidentiality Management: Enforce strict data privacy measures to protect and safely maintain highly confidential corporate information.

Education

• Primary Degree: Bachelor’s Degree in any discipline, preferably in Business Administration, Law (LL.B / LL.M), or other relevant legal and business studies.

• Professional Credentials: Additional certifications in Corporate Governance or Company Secretarial practice will be highly regarded.

Experience

• Tenure: A minimum of 5 to 10 years of proven working experience in a Company Secretary or Legal role.

• Functional Background: Solid background in managing corporate governance and statutory compliance within a corporate or legal environment.

Skills & Competencies

• Legal Drafting & Documentation: Exceptional skills in drafting legal contracts, corporate resolutions, board minutes, and managing complex documentation.

• Strong Communication: Outstanding verbal and written communication skills, with the ability to interface confidently with board members and senior executives.

• Analytical Thinking & Problem-Solving: Sharp analytical capabilities combined with strong problem-solving skills to navigate complex regulatory and governance challenges.

• High Confidentiality: Absolute integrity with a proven ability to maintain strict confidentiality regarding sensitive board and corporate information.

• Technical Proficiency: Advanced computer skills, particularly in Microsoft Office Suite (Word, Excel, PowerPoint) and professional Document Management Systems (DMS).