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Job Description

• Assist the Administrator in managing daily office operations.
• Coordinate transportation arrangements, including company vehicles, ferry services and internal & external (government) to ensure smooth daily operations.
• Supervise administrative staff and monitor their work performance and task completion.
• Maintain accurate and organized administrative records and documentation.
• Monitor office supplies, equipment, and facilities, and coordinate maintenance, repairs, and service providers.
• Check and report administrative expenses and support effective budget control.
• Assist the Import/Export team with administrative coordination and follow-up.
• Coordinate with suppliers, forwarders, logistics companies, and customs agents, and follow up on shipment and delivery status.
• Follow up on pending government-related matters under the direction of Management.
• Prepare daily, weekly, and monthly administrative reports as required.
• Perform other duties and responsibilities assigned by the Administrator or Management.

Job requirements

• Any graduated. Diploma or Bachelor’s degree in Business Administration, Management, or related field is preferred.
• At least 5 years of Experience in administration or office management.
• Good knowledge of import and export trading.
• Good knowledge of MS Office (Word, Excel, PowerPoint) and English 4 skills.
• Strong coordination and follow-up skills, with good leadership and team management skills. Good problem-solving and decision-making skills are a plus.
• Able to work under pressure and handle urgent matters.