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Job Description

Assist the Administrator in managing daily office operations.

Coordinate transportation arrangements, including company vehicles, ferry services and internal & external (government) to ensure smooth daily operations.

Supervise administrative staff and monitor their work performance and task completion.

Maintain accurate and organized administrative records and documentation.

Monitor office supplies, equipment, and facilities, and coordinate maintenance, repairs, and service providers.

Check and report administrative expenses and support effective budget control.

Assist the Import/Export team with administrative coordination and follow-up.

Coordinate with suppliers, forwarders, logistics companies, and customs agents, and follow up on shipment and delivery status.

Follow up on pending government-related matters under the direction of Management.

Prepare daily, weekly, and monthly administrative reports as required.

Perform other duties and responsibilities assigned by the Administrator or Management.

Job requirements

Any graduated. Diploma or Bachelor’s degree in Business Administration, Management, or related field is preferred.

At least 5 years of Experience in administration or office management.

Good knowledge of import and export trading.

Good knowledge of MS Office (Word, Excel, PowerPoint) and English 4 skills.

Strong coordination and follow-up skills, with good leadership and team management skills. Good problem-solving and decision-making skills are a plus.

Able to work under pressure and handle urgent matters.