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Role Purpose

Lead and oversee company-wide administrative operations, including office & facilities management, M&E maintenance, fleet and transportation services, vendors, assets, and administrative support, ensuring efficient, safe, cost-effective operations and a positive working environment.

Job Description

• Oversee daily office administration, facilities, premises, cleanliness, security, and maintenance across the organization.
• Manage M&E, building, warehouse, electrical, mechanical, generator, and equipment maintenance activities.
• Lead fleet and transportation operations, including vehicle utilization, maintenance, fuel, cleaning, licenses, permits, road tax, and insurance.
• Manage fixed assets, administrative supplies, fuel, M&E stocks, rentals, maintenance expenses, and related invoices.
• Coordinate and manage external vendors, contractors, service providers, and government authorities.
• Develop and maintain effective administrative systems, procedures, controls, records, and reporting.
• Plan, prioritize, and coordinate administrative support requirements across Head Office and branches.
• Manage, coach, and develop the Administration team, including workload allocation, performance management, training, and staff development.
• Support management in cost control, process improvement, resource planning, and company-wide administrative initiatives.
• Ensure all administrative, facilities, fleet, and support activities comply with company policies, procedures, safety standards, and relevant regulations.

Job Specification

• Minimum Diploma qualification or MBA with at least 10 years of relevant experience in administration, office management, facilities, fleet, or a similar leadership role.
• Strong knowledge and proven experience in office administration, facilities management, fleet/transportation, and administrative operations.
• Working knowledge of accounting procedures, bookkeeping, budgeting, cost control, and expense management.
• Good knowledge of administrative procedures, systems, policies, and relevant regulations.
• Strong leadership and people-management skills, with the ability to organize, motivate, coach, and develop teams.
• Excellent communication, coordination, negotiation, and interpersonal skills.
• Strong planning, organizational, time-management, problem-solving, and decision-making skills.
• Proficient in Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities independently in a fast-paced and changing environment.
• High level of integrity, discipline, confidentiality, attention to detail, and professionalism.