Duties and Responsibilities

• Assisting head of administration head to develop administration policy, procedure and guideline.
• Taking responsible for effective distributing (or) delivering all kind of internal and external documents/equipment’s to the target receivers in head office as well as to branch offices.
• Collaborating with colleagues to implement day-to-day operational activities and develop improvements.
• Ensuring of well-organized and storage of stationery supplies, equipment and other relevant documents of admin departments such as policies, office rental agreement, letter in, letter out and etc.
• Resolving issues that may arise in a timely manner especially from the branches
• Assuming responsibility for timely reporting to head of administration department.
• Ensuring submit report to head of administration department weekly and monthly basic.
• Supporting to head of admin department to do the process of office rental, decoration, and renovation to assure the standardize branding of all MFI’s offices and security.
• Working in a team with all colleagues of admin department to meet organizational goals and harmonize departmental activities.
• Managing budgets and contracting, and business negotiations especially for Procurement, logistic and inventory unit.
• Preparing documents for audit purpose and formulating improvements to departmental workings.
• Assisting to head of admin department to arrange office spaces to locate staffs of each function and for meeting, training or conference etc.
• Taking control of the procuring process such as quotation, negotiation, supplier selection and preparing of service agreement with assuring quality and timing.
•  Taking responsible of handling the acquisition, distribution and storage of equipment, suppliers and logistic tasks such as administration of vehicle, transportation, document delivery, accommodation etc.
• Coordinating inter-departmental activities and delegating responsibilities to subordinates.
• Performing other tasks as assigned by head of administration department.

Qualifications:

• Bachelor degree in any field but Bachelor degree in business management or business administration is preferable.
• Diploma/Certificate in business management and administration, procurement management, human resource management, logistics and supply chain management.
• Minimum 5 years of relevant working experiences in-depth understanding of office management procedures, departmental and legal policies.
• Able to work under pressure.
•   Strong leadership with mentoring and coaching skills.
• Demonstrated sound judgment and ability to manage simultaneous priorities under deadlines.
• Excellent organizational, planning and analytical skills.
• Problem solving skills and result oriented and team spirit.
• Fluent in English and Burmese.