Job Description

· Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

· File and retrieve corporate documents, records, and reports and uphold a strict level of confidentiality

· Create spreadsheets and presentations as needed

· Prepare agendas and make arrangements for committee, board, and other meetings.

· Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

· Attend meetings to compile minutes, and distribute to departments.

· Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.

· Oversee administrative policies and procedures for offices and/or organizations.

· Prepare and maintain meeting agenda for monthly administration team meeting and other meetings as assigned

· Screen internal/external calls, email, and written correspondence.

· Prepare executive responses to routine memos, letters, or correspondence.

· Assist in developing relationships with ministries; conferring with staff at a chosen event/meeting site to coordinate details

· Assist in special assigned projects such as MIC related tasks

· Manage and maintain executives' schedules.

· Confirm and coordinate with MD and Deputy MD to determine their travel needs and preferences; notifying them of the essential information, such as travel times and transportation connection and/or any change to their itinerary

Requirement, Education and Skills

· Skills using database, spreadsheet, word-processing softwares, particularly those in G Suite (or) Microsoft 365, to facilitate daily work and prepare reports

· Familiarity with the online booking tool, Concur, for business travel and arrangements preferred

· Experience in work directly involved in providing administrative support, special event or conference planning preferred

· Experience in contract negotiations with vendors preferred

· Demonstrated excellence with verbal and written communication skills

· Demonstrated organizational skills and attention to detail

· Ability to manage budgets, schedules & overall action items. Using judgment to select the most appropriate and effective choices, and weighing costs and benefits.

· Availability to travel as needed

· Bachelor’s degree highly desirable.

· Minimum of 5 years of experience as an Executive Assistant reporting directly to senior management or a combination

· Advanced Microsoft Office skills (Myanmar and English typing)

· Resourceful and proficiency in problem solving.

· Organizational, time management, and problem-solving skills with impeccable multi-tasking abilities

· Exceptional interpersonal skills and professional demeanor

· Excellent organizational skills and detail oriented