Position Summary:

The Executive Secretariat Manager will be responsible for providing high-level support to Management team in a fast-paced environment. The role requires a proactive, organized and self-motivated individual who has excellent communication and interpersonal skills. The successful candidate will be responsible for providing management support, managing calendars, and coordinating meetings and events.

Key Responsibilities:

• Provide administrative support to the business development team.
• Manage calendars, schedule appointments, and coordinate meetings and events.
• Assist with travel arrangements and expense reporting.
• Conducting research and analyzing data to support decision-making
• Providing and linking with the Department Heads and Top Management support as needed.
• Follow up reports must be submitted to the BOD in a timely manner whether the operations of the company are running properly or not.
• Building a good relationship and making better communications with not only BOD, CEO, HOD and employees but also business mates from the outside.
• Support ongoing projects, help create and foster a respectful and inclusive team environment.
• Create and maintain accurate records, files, and reports.
• Manage and prioritize incoming correspondence, emails, and phone calls.
• Develop and maintain a filing system for all documents and records related to business development.
• Coordinate and communicate with internal and external stakeholders on behalf of executive chairman.
• Prepare materials and presentations for meetings and events.
• Perform other duties as assigned.

• Bachelor's degree in business administration, management, or related field.
• Minimum of 5 years of experience in an executive support role.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Strong interpersonal, organizational and time-management skills.
• Strong attention to details and able to multitask
• Proficient in Microsoft Office Suite.
• Experience in business development is preferred.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.