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We are seeking a detail-oriented and proactive PMO Specialist to provide centralized operational, administrative, and project coordination support. This role will manage project tracking, departmental payment processing, procurement and vendor coordination, budget administration, and reporting to ensure efficient day-to-day operations and effective project governance. The PMO Specialist will also coordinate internal technical projects, facilitate alignment among technical stakeholders, and monitor project progress to ensure timely execution, compliance with internal processes, and transparent reporting across the division.

Key Responsibilities

Internal Technical Project Coordination

• Coordinate internal technical projects by facilitating planning, progress monitoring, action tracking, and alignment among technical teams and stakeholders.
• Monitor project milestones, dependencies, outstanding issues, and delivery commitments, escalating potential delays and blockers to the appropriate stakeholders.
• Facilitate communication between technical teams and relevant management stakeholders to maintain delivery alignment.

Operations & Administrative Support

• Coordinate day-to-day departmental operations, administrative activities, and internal process requirements to ensure smooth and efficient functioning.
• Maintain departmental records, documentation, trackers, and operational reports to support management oversight and decision-making.
• Coordinate internal meetings, follow-ups, action items, and cross-functional activities to ensure timely completion.

Payment, Procurement & Budget Coordination

• Coordinate departmental payment processing, invoice verification, payment requests, and supporting documentation in accordance with internal procedures.
• Facilitate procurement activities, vendor coordination, purchase requests, and follow-ups with Finance, Procurement, and relevant stakeholders if required.
• Maintain budget utilization trackers, payment schedules, and expenditure records to support budget monitoring and financial visibility.

Process Compliance & Operational Improvement

Identify opportunities to streamline administrative processes, improve tracking mechanisms, and enhance operational efficiency.

Strengthen transparency, accountability, and management visibility through accurate records, timely reporting, and consistent follow-up.

Education & Certification

• Bachelor’s degree in Business Administration, Information Technology, Management, Finance, or a related field.

Experience

• 5+ years of experience in operations, project coordination, business operations, procurement administration, or a related role.
• Experience in payment processing and stakeholder coordination, vendor coordination, budget tracking, and project reporting is preferred.
• Exposure to IT projects, technical teams, or enterprise environments is an advantage.

Skills & Traits

• Strong organizational, coordination, and follow-up skills with attention to detail.
• Good understanding of finance and payment, project management fundamentals, project tracking, and reporting practices.
• Proficiency in Microsoft Excel, PowerPoint, and project management or collaboration tools.
• Effective communication and stakeholder coordination skills.
• Strong documentation, analytical, and problem-solving abilities.
• High level of accountability, integrity, and commitment to process compliance.
• Ability to manage multiple operational priorities and work effectively across teams.