General Administration

• Organize and manage CLL events and other activities (Birthday, Staff Party, Annual Trip, Donation, and so on.,)
• Supervise and monitor day to day operation of the administrative department and staff members.
• Maintaining the documentation of the administrative process.
• Arrange and manage phone allowance process for employees monthly.
• Manage to proceed for creating and deleting of email account and business card for the employees who need.
• Check and manage work assignments of duty roster for cleaners monthly.
• Review and monitor of employee performance appraisal and consult employee performance if needed.
• Submit and prepare of Internal-announcement Letter, Rules & Regulations and send to everyone in email.
• Keep employee information by entering and updating employment and status changes the data.
• Maintain HR policies as necessary.
• Supervising and monitoring the process of legal issues (coordinate with Legal Advisor).

Maintenance

• Oversee maintenance activities of daily, monthly & yearly office maintenance plan from maintenance Executive.
• Check and manage the purchasing of maintenance items & equipment by Maintenance Executive.

Facilities Management & Local Purchasing

• Coordinate and oversee some matters related to employee accommodation, other facilities and transport as needed.
• Arrange the required facilities for new employees such as table, chair, computer and other facilities.
• Arrange and manage to order for Staff’s Uniform.
• Arrange and design, make the inquiry to suppliers, collect the sample of uniform before final approval and check the quotation and payment process.
• Monitor and maintain the fixed assets register.
• Manage for purchasing of Laptop, iPad, others as required and register on devices with code number and issue to them with their signature.
• Manage the local purchasing process for stationary, office supplies, office miscellaneous items and IT.
• Coordinate with IT department on all IT equipment.
• Manage relationships with vendors, service providers, ensuring that all items are invoiced and paid on time.
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Monitor costs and expenses in budget preparation.
• Manage petty cash, client purchases and purchase orders in a fiscally responsible and timely manner.

Fleet Management

• Monitor the daily routes for using office car, scheduling regular vehicle maintenance, maintaining detail records of vehicle servicing, lease or purchase vehicles and registering and licensing all vehicles.
• Check with monitor by GPS vehicle tracking and arrange to pay Motor insurance by IKBZ Company.
• Control Vehicle Fuel Usage and arrange to pay fuel expense twice per month by Denko Trading Co ltd.
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
• Responsible for all administrative function of General Administration, Maintenance, Facilities Management & Local Purchasing, Fleet Management.
• Allocate tasks and assignments to subordinates and monitor their performance.
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office.
• Evaluate and manage staff performance.
• Ensure records and reports required by the Senior Management are prepared in an appropriate form and on a timely basis.

• Any Graduate
• Bachelor’s Degree or Diploma in Business Administration, Management or related field.
• At least 8 years of experience in the field or in a related area.
• Knowledge of office management systems and procedures.
• Experience with office management tools (MS Office software, in particular).
• Excellent organizational and time-management skills.
• Problem-solving attitude with an eye for detail.
• Negotiation and communication skills.