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Senior Admin Executive (CLL)

Sea Lion Co Ltd

Senior Admin Executive (CLL)

Sea Lion Co Ltd
Recruiter active 1 day ago The recruiter at this company was last active reviewing applications.
Myanmar - Yangon
Full Time
Verified This job has been verified by the company as a real job vacancy.
10 Mar 2023

Experience level

Experienced Non-Manager

Job Function

Administrative

Min Education Level

Bachelor Degree

Job Description

General Administration

  • Organize and manage CLL events and other activities (Birthday, Staff Party, Annual Trip, Donation, and so on.,)
  • Supervise and monitor day to day operation of the administrative department and staff members.
  • Maintaining the documentation of the administrative process.
  • Arrange and manage phone allowance process for employees monthly.
  • Manage to proceed for creating and deleting of email account and business card for the employees who need.
  • Check and manage work assignments of duty roster for cleaners monthly.
  • Review and monitor of employee performance appraisal and consult employee performance if needed.
  • Submit and prepare of Internal-announcement Letter, Rules & Regulations and send to everyone in email.
  • Keep employee information by entering and updating employment and status changes the data.
  • Maintain HR policies as necessary.
  • Supervising and monitoring the process of legal issues (coordinate with Legal Advisor).

Maintenance

  • Oversee maintenance activities of daily, monthly & yearly office maintenance plan from maintenance Executive.
  • Check and manage the purchasing of maintenance items & equipment by Maintenance Executive.

Facilities Management & Local Purchasing

  • Coordinate and oversee some matters related to employee accommodation, other facilities and transport as needed.
  • Arrange the required facilities for new employees such as table, chair, computer and other facilities.
  • Arrange and manage to order for Staff’s Uniform.
  • Arrange and design, make the inquiry to suppliers, collect the sample of uniform before final approval and check the quotation and payment process.
  • Monitor and maintain the fixed assets register.
  • Manage for purchasing of Laptop, iPad, others as required and register on devices with code number and issue to them with their signature.
  • Manage the local purchasing process for stationary, office supplies, office miscellaneous items and IT.
  • Coordinate with IT department on all IT equipment.
  • Manage relationships with vendors, service providers, ensuring that all items are invoiced and paid on time.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  • Monitor costs and expenses in budget preparation.
  • Manage petty cash, client purchases and purchase orders in a fiscally responsible and timely manner.

Fleet Management

  • Monitor the daily routes for using office car, scheduling regular vehicle maintenance, maintaining detail records of vehicle servicing, lease or purchase vehicles and registering and licensing all vehicles.
  • Check with monitor by GPS vehicle tracking and arrange to pay Motor insurance by IKBZ Company.
  • Control Vehicle Fuel Usage and arrange to pay fuel expense twice per month by Denko Trading Co ltd.
  • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office.
  • Responsible for all administrative function of General Administration, Maintenance, Facilities Management & Local Purchasing, Fleet Management.
  • Allocate tasks and assignments to subordinates and monitor their performance.
  • Responsible for ensuring office financial objectives are met by preparing annual budget for the office.
  • Evaluate and manage staff performance.
  • Ensure records and reports required by the Senior Management are prepared in an appropriate form and on a timely basis.

Open To

New graduates
Male/Female

Job Requirements

  • Any Graduate
  • Bachelor’s Degree or Diploma in Business Administration, Management or related field.
  • At least 8 years of experience in the field or in a related area.
  • Knowledge of office management systems and procedures.
  • Experience with office management tools (MS Office software, in particular).
  • Excellent organizational and time-management skills.
  • Problem-solving attitude with an eye for detail.
  • Negotiation and communication skills.

What We Can Offer

Benefits

Ferry Provided

Highlights

Join an Experienced Team

Career Opportunities

Learn new skills on the job

About Our Company

Sea Lion Company is seeking applications from dynamic and highly motivated Myanmar nationals to promote Healthcare Solutions & Services, Biomedical & Life Sciences, Technical and Industrial products & services of globally renowned manufacturers including GE Healthcare, Johnson & Johnson, Medtronic, Hill-Rom, Festo for the following vacancies in Yangon Head Office and Mandalay Branch.