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Key Responsibilities
1. Supplier Identification & Evaluation
Research and identify potential suppliers, both local and international, for machinery, construction materials, and technical services.
Evaluate supplier capabilities, capacity, and reliability through documentation, reference checks, and factory visits.
Maintain an updated database of qualified suppliers and vendors.
2. Sourcing & Quotation Management
Prepare and send Requests for Quotation (RFQs) and Requests for Proposal (RFPs) to suppliers.
Collect, compare, and analyze quotations based on price, quality, and delivery terms.
Coordinate with the Procurement Manager to recommend the best sourcing options.
3. Coordination with Internal Teams
Work closely with project, engineering, and finance teams to understand material specifications and project timelines.
Support the procurement team in finalizing technical and commercial evaluations.
Follow up with suppliers and logistics for timely delivery and documentation.
4. Cost Analysis & Negotiation Support
Assist in cost benchmarking and price comparison for critical items and services.
Participate in supplier negotiations alongside the Procurement Manager to ensure competitive pricing.
Support budget planning by providing updated market price data.
5. Documentation & Reporting
Maintain accurate sourcing documentation including quotations, correspondence, and supplier performance records.
Prepare periodic sourcing reports, price trends, and supplier evaluation summaries.
Ensure all sourcing activities comply with company policies and procurement procedures.
6. Market & Industry Research
Monitor market trends, raw material price movements, and industrial technology updates.
Identify alternative materials or suppliers to ensure supply stability and cost competitiveness.