Position Summary

The Academic Coordinator at GIC plays a central role in ensuring the quality, consistency, and effectiveness of academic delivery across all programs (including IGCSE and OSSD). This includes supporting curriculum planning, monitoring instructional standards, coordinating academic operations, and guiding both students and faculty toward institutional excellence.

Key Responsibilities

📘 Academic Leadership & Coordination

• Design and maintain annual and termly academic calendars in coordination with department heads and partners.
• Assign subject teachers, schedule classes, and ensure curriculum coverage aligns with internal and external academic frameworks (e.g., IGCSE, OSSD).
• Monitor and ensure timely implementation of lesson plans, assessments, and grading standards.
• Review and improve academic processes based on feedback from classroom observations, exam results, and stakeholder surveys.
• Organize term exams, diagnostic tests, mock assessments, and coordinate grade reporting with academic teams.

👩‍🏫 Faculty Support & Development

• Support teachers on instructional strategies, classroom management, and curriculum delivery.
• Facilitate weekly academic meetings, workshops, or peer-learning activities.
• Provide feedback after classroom observations and support performance reviews in collaboration with the HR/Admin team.
• Help onboard new teachers with resources, system orientation, and teaching expectations.

📊 Student Academic Monitoring

• Track academic progress, grades, course completions, and credit accumulation for each student.
• Identify and support students at risk of falling behind, in collaboration with subject teachers and guidance staff.
• Coordinate timely feedback and grade reporting with Canadian partners and parents.

🎓 University Preparation & Guidance

• Support Grade 11 and 12 students with university planning, including course selection aligned with their career goals.
• Organize university fairs, guest speaker events, and counseling sessions.
• Assist students in preparing university application portfolios, personal statements, and recommendation letters.
• Coordinate with international universities and agencies for scholarship opportunities and early applications.

🧑‍🎓 Student & Parent Engagement

• Serve as the primary academic liaison for assigned class levels or year groups.
• Address academic queries or behavioral concerns raised by parents or students.
• Maintain class-level communication (e.g., Viber groups or parent portals) with consistent updates.
• Support academic orientation sessions, parent-teacher conferences, and progress briefings.

🛠️ Digital Learning & LMS Oversight

• Manage and supervise the setup of Learning Management System for each academic term.
• Coordinate the uploading of learning resources, assignments, quizzes, and exam content.
• Ensure proper student and teacher enrollment in relevant LMS courses.
• Train and support faculty in using LMS features effectively (e.g., grading tools, student tracking).
• Monitor digital activity reports and maintain a structured content archive and backup system.
• Escalate and follow up on LMS technical issues with IT support until resolution.

🤝 Administrative Operations & Cross-Team Collaboration

• Collaborate with Campus Heads, HR/Admin, and IT departments to ensure academic smoothness.
• Coordinate availability and distribution of teaching materials, printing, and digital assets.
• Participate actively in recruitment processes (demo class evaluations, interviews) and academic staff appraisals.
• Draft academic documentation, incident logs, event reports, and policy recommendations.

🎓 Educational Qualifications

• A Bachelor’s degree in Education, Curriculum and Instruction, or a relevant subject field is required.
• A Master’s degree in Education Leadership, International Education, or a related field is highly preferred.
• Professional certification or training in IGCSE, OSSD, or international curriculum frameworks is an asset.
   

  🧑‍🏫 Experience

• Minimum 3 years of full-time teaching experience, preferably in an international or private school setting.
• At least 2 years of academic or administrative coordination experience at the middle or high school level.
• Proven experience working with international academic programs such as Cambridge IGCSE or Ontario OSSD is strongly preferred.
• Familiarity with university guidance counseling and student academic tracking is beneficial.
   

  💻 Technical Competencies

• Proficiency in Learning Management Systems (e.g.,  Google Classroom) and digital communication tools (Zoom, Google Meet, Viber).
• Competent in Microsoft Office Suite, Google Workspace, and academic reporting software.
• Ability to interpret and use student data for instructional improvement, performance tracking, and university placement planning.
   

  💬 Communication & Interpersonal Skills

• Strong English proficiency (spoken and written) with the ability to engage professionally with students, parents, and international partners.
• Effective interpersonal, mentoring, and leadership skills to coach teachers and support staff.
• Capable of managing difficult conversations with empathy and clarity